Updated for 2001 elections
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Russell Steinthal
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@ -23,86 +23,100 @@ Election Rules & Timeline</B></P>
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<OL>
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<LI><P STYLE="margin-bottom: 0in">See the <A HREF="charter.html">GNOME
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Foundation charter</A> for general rules.</P>
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<LI><P STYLE="margin-bottom: 0in">There are 11 board slots that are
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to be filled during this election.</P>
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<LI><P STYLE="margin-bottom: 0in">Elections are for registered
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voters (future members of the GNOME Foundation) only. Anyone who has
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made a contribution to GNOME can register. You may do so by sending
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email to <A HREF="mailto:membership@gnome.org">membership@gnome.org</A>.
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People with CVS accounts can add themselves to membership.txt in the
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Gnome-Foundation module. People who register to vote will
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automatically become members of the yet-to-be-incorporated GNOME
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Foundation, although anyone can withdraw their membership at any
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time.
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<LI><P STYLE="margin-bottom: 0in">Members of the GNOME
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Foundation as of November 8, 2001 are eligible to vote in the
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election. Anyone who has made a contribution to GNOME can
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apply for membership by completing the <a href="http://foundation.gnome.org/membership-form.html">application</a>.
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</P>
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<LI><P STYLE="margin-bottom: 0in">An election committee consisting
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of Dan Mueth, Martin Baulig, Russell Steinthal, Chris DiBona and
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Sergey Panov is in charge of reviewing registration/membership
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requests and will monitor the membership list for abuse, in
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accordance with the charter.</P>
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<LI><P STYLE="margin-bottom: 0in">To be on the ballot, anyone who is
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a member can announce their candidacy, in accordance with the
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timeline below, by sending mail to <A HREF="mailto:foundation-announce@gnome.org">foundation-announce@gnome.org</A>,
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including their name, e-mail address, contributions to GNOME, and
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why they want to be on the board of directors. Candidacies will be
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cross-posted on <A HREF="mailto:foundation-list@gnome.org">foundation-list@gnome.org</A>,
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where they can be discussed.</P>
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<LI><P STYLE="margin-bottom: 0in">Ballots will be sent via e-mail to
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all members. To vote, members return ballots, selecting up to 11
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candidates who will receive their vote. Members may not vote more
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than once for the same candidate.</P>
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<LI><P STYLE="margin-bottom: 0in">The 11 candidates who receive the
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most votes will be elected.</P>
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<LI><P STYLE="margin-bottom: 0in">Not more than 4 slots may be
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occupied by individuals affiliated with any one company. See charter
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for definition of affiliation and process for enforcing this rule.</P>
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<LI><P STYLE="margin-bottom: 0in">If there is a tie for the 11th
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slot, the candidates who are tied may choose to let the already
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elected board members resolve the tie, or, at the request of any of
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the tied candidates, run-off elections to resolve the tie may be
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held.</P>
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<LI><P STYLE="margin-bottom: 0in">Votes shall be e-mailed to a
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publicly archived mailing list. The archive shall be made publicly
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accessible at the conclusion of the elections.</P>
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<LI><P STYLE="margin-bottom: 0in">The votes will be tallied
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automatically, with the election committee stepping in to decide on
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misformatted returns.
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</P>
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<LI><P STYLE="margin-bottom: 0in">Foundation-list is the mailing
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list to discuss election-related issues. The election committee will
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resolve election-related disputes that are not readily resolved on
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the list.</P>
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<LI><P STYLE="margin-bottom: 0in">The election committee will
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announce the results of the elections.</P>
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<LI><P STYLE="margin-bottom: 0in">Summary Statements: All candidates
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should submit 75-word max summaries of their candidacy statement for
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inclusion in the ballot information sheet that will be posted on
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10/25. The deadline for this is Tuesday 10/24, noon pacific time.
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Candidates should also state their corporate affilitions. Statements
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that are longer than 75 words will be edited down by the elections
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committee. Summary statements should be continuous text: bullet
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lists etc. will be converted to continuous text. For candidates who
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do not submit a summary statement, the elections committee will use
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a snippet from their full candidacy statement instead. If we do not
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receive a sufficient number of these summary statements, the
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elections committee reserves the right to post these summaries
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elsewhere.</P>
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<LI><P STYLE="margin-bottom: 0in">Any eligible voter is
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eligible to be elected to the Board of Directors. To announce
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your candidacy, send a message to
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foundation-announce@gnome.org with your full name, e-mail,
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corporate affiliation (if any), and a description of your
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reasons for wanting to serve as a director. Candidacies must
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be announced prior to November 8, 2001, 23:59 UTC.</P>
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<LI><P STYLE="margin-bottom: 0in">All candidates should mail a
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summary of their candicacy announcement (see previous rule) to
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elections@gnome.org. Summaries should be no more than 75
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words of continuous text (i.e. no bullet lists or multiple
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paragraphs) and must be received by the nomination deadline
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given above. A compilation of the summaries will be mailed to
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all registered voters several days prior to the election.</LI>
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<LI><P STYLE="margin-bottom: 0in">All discussion related to
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the election should be held on foundation-list@gnome.org.
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Members are invited to ask questions of one or all candidates
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on that list.</P>
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<LI><P STYLE="margin-bottom: 0in">Ballots will be sent via
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e-mail to all eligible voters on November 13, 2001, and must
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be returned by November 20, 2001, 23:59 UTC (18:59 EST). Full
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instructions will be included in the ballot.</P>
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<LI><P STYLE="margin-bottom: 0in">Ballots will be held
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confidential during the election, but an archive of all
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submitted ballots will be made publicly accessible at its
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conclusion.</P>
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<LI><P STYLE="margin-bottom: 0in">The Elections Committe is
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responsible for counting the ballots, after taking appropriate
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action to fix misformatted ballots.</P>
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<LI><P STYLE="margin-bottom: 0in">The 11 candidates who
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receive the most votes will be elected, except that no more
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than four individuals affiliated with any one corporation may
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be elected. Should more than four of the top eleven
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vote-getters be affiliated with the same company, only the
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four with the most votes will be considered elected. For a
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full definition of corporate affiliation, see the GNOME
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Foundation Charter.</P>
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<LI><P STYLE="margin-bottom: 0in">In the event of a tie for
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the final slot on the board, the Elections Committee will
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schedule a run-off election as soon as possible.</P>
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<LI><P STYLE="margin-bottom: 0in">The Elections Committee will
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announce preliminary results as soon as possible after the
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election closes, along with instructions on how to access the
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ballot archive and how to independently verify the vote
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count.</P>
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<LI><P STYLE="margin-bottom: 0in">Any eligible voter may challenge the preliminary
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results by e-mailing elections@gnome.org prior to November 27,
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2001. The decision of the Elections Committee as to any
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challenge shall be final. Once any challenges have been
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resolved, the Elections Committee shall announce the final
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results.</P>
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<LI><P STYLE="margin-bottom: 0in">Any questions regarding
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these procedures should be directed to the Elections Committee
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by e-mail to elections@gnome.org. The committee shall have
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the power to make any necessary changes or clarifications to
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these rules at any point during the election.</P>
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</OL>
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<P STYLE="margin-bottom: 0in"><BR>
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</P>
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<P STYLE="margin-bottom: 0in"><U>Timeline</U></P>
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<P STYLE="margin-bottom: 0in"><U>Timeline (all deadlines are 23:59
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UTC/18:59 EST):</U></P>
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<UL>
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<LI><P STYLE="margin-bottom: 0in">October 23 (Monday): Deadline for
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candidate nominations for the elections. Deadline for making changes
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to the charter.</P>
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<LI><P STYLE="margin-bottom: 0in">October 25 (Wednesday): Candidate
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list posted on Gnotices and foundation-announce.</P>
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<LI><P STYLE="margin-bottom: 0in">October 30 (Monday): Deadline to
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register to vote.</P>
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<LI><P STYLE="margin-bottom: 0in">November 1 (Wednesday): Elections
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begin.</P>
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<LI><P STYLE="margin-bottom: 0in">November 8 (Wednesday): Elections
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end.</P>
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<LI><P STYLE="margin-bottom: 0in">November 8 (Thursday): Last
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day to announce candidacies, submit summary statements, and
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apply for membership (to be eligible for this election).</p>
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<LI><P STYLE="margin-bottom: 0in">November 10 (Saturday):
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Final list of candidates, platform summaries posted to
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GNotices and mailed to foundation-announce@gnome.org</P></LI>
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<LI><P STYLE="margin-bottom: 0in">November 13 (Tuesday):
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Ballots mailed to eligible voters, voting begins.</P></LI>
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<LI><P STYLE="margin-bottom: 0in">November 20 (Tuesday):
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Voting closes.</P></LI>
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<LI><P STYLE="margin-bottom: 0in">November 27 (Tuesday): Last
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day to challenge preliminary results</P>
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</UL>
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<P STYLE="margin-bottom: 0in"><BR>
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</P>
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