Conservancy/policies
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Tony Sebro 2012-09-24 20:04:41 +00:00
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Travel/conservancy-travel-policy.txt
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@ -179,8 +179,17 @@ In some cases, Conservancy or a PLC may decide to book lodging on
behalf of Travelers. In this case, Conservancy-booked lodging is behalf of Travelers. In this case, Conservancy-booked lodging is
always considered In-Policy. If a Traveler wants to stay elsewhere always considered In-Policy. If a Traveler wants to stay elsewhere
or self-book at the same location, Conservancy will only reimburse or self-book at the same location, Conservancy will only reimburse
the Traveler the amount that it would otherwise have paid. Travelers the Traveler up to the amount specified in the "Loding" column of the
are expected to be cost-conscious and prudent when booking lodging http://www.gsa.gov/perdiem[United States General Services Administration's
Per Diem calculator], using the ZIP code of the travel destination.
For example, a Traveler based in Palo Alto, CA heading to a conference in
Atlanta, GA (with a layover in Dallas, TX each way) will use the ZIP code
of the destination in Atlanta to calculate the maximum per diem for the
entire trip, including days of travel. Travelers seeking to be reimbursed
beyond that rate must obtain written approvel from their PLC and from
Conservancy.
Travelers are expected to be cost-conscious and prudent when booking lodging
for approved trips. Lodging documentation submitted as part of a reimbursement for approved trips. Lodging documentation submitted as part of a reimbursement
request must include a copy of the hotel invoice detailing all charges request must include a copy of the hotel invoice detailing all charges
(credit card receipts *alone* are unacceptable). Conservancy will not (credit card receipts *alone* are unacceptable). Conservancy will not