Paychex payroll importer for Beancount

The aim of this tool is to automate the monthly task of transcribing payroll CSV information for Conservancy's 8 (currently) employees into ~ 300 lines of fairly intricate Beancount bookkeeping data.

Usage

See a demo with:

java -jar import-x.x.x-standalone.jar --demo

Provide your own payroll data with:

java -jar import-x.x.x-standalone.jar --csv resources/example-paychex-pay-item-details.csv --total-fees 206.50

In the above, various values such as the date, time period covered and receipt/invoice values will be replace with "TODO" placeholders. You can alternatively provide any/all of these explicitly:

java -jar import-x.x.x-standalone.jar --csv resources/example-paychex-pay-item-details.csv --date 2023-12-29 --period 'December 2023' --total-fees 206.50 --pay-receipt-no rt:19462/674660 --pay-invoice-no rt:19403/675431 --fees-receipt-no rt:19459/675387 --fees-invoice-no rt:19459/674887 --retirement-receipt-no rt:19403/676724 --retirement-invoice-no rt:19403/675431

You can test the output in Beancount by adding the following header entries to define the accounts:

2023-01-01 open Assets:FR:Check2721
2023-01-01 open Assets:FR:Check1345
2023-01-01 open Expenses:Payroll:Salary
2023-01-01 open Expenses:Payroll:Fees
2023-01-01 open Expenses:Payroll:Tax
2023-01-01 open Expenses:Hosting
2023-01-01 open Expenses:Insurance
2023-01-01 open Liabilities:Payable:Accounts

Then run Beancount with:

bean-report [your file] balances

Development

Run tests with:

bin/test

You can run without building using:

bin/dev --csv resources/example-paychex-pay-item-details.csv --total-fees 206.50

The project is set up for development in Emacs and CIDER-mode. Open a source file and run cider-jack-in.

Build

To build, run:

bin/build

This will output a JAR file like target/import-x.x.x-standalone.jar.