32 lines
1.4 KiB
Markdown
32 lines
1.4 KiB
Markdown
# Tracking Documentation on Accounting Transactions
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While [[double entry accounting|UseCases/DoubleEntryAccounting]] transactions
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are the heart of any accounting system, auditors and managers need the
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ability to dig down and determine what contracts, invoices, receipts or other
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backup documentation relate to a given accounting document.
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<a id="document-link-up"></a>
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An adequate accounting system should provide easy link-up between
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double-entry accounting transactions and the documentation that relates to
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the transactions. For example,
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[[expense reports and reimbursement requests|UseCases/ReimbursementRequest]]
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often have a myriad of receipts and invoices associated with them.
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[[Handling contractors|UseCases/ContractorsAndContracts]] has similar types
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of backup documentation.
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Ideally, the system should allow the exploration of and linkage to
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documentation in both directions. It should be trivial to answer questions
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such as:<a id="document-link-explore"></a>
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* I have this receipt/invoice from our document repository. Which
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accounting transactions relate to this receipt? Has the transaction
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been [[reimbursed|UseCases/ReimbursementRequest]]?
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* Looking at this invoice, can I see the transaction where it was accrued
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and paid?
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* Show me a list of invoices that haven't been paid, with links to those
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invoices.
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* Who approved this expense or payment? Show me the email where they
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approved it.
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