From 3992fdfd9b1d4e6b67662f96b915cd8405a3bc17 Mon Sep 17 00:00:00 2001 From: "Bradley M. Kuhn" Date: Wed, 13 Nov 2013 10:09:43 -0500 Subject: [PATCH] Documentation tracking use case. --- UseCases.mdwn | 3 +++ UseCases/TrackingDocumentation.mdwn | 31 +++++++++++++++++++++++++++++ 2 files changed, 34 insertions(+) create mode 100644 UseCases/TrackingDocumentation.mdwn diff --git a/UseCases.mdwn b/UseCases.mdwn index 32ed9e7..e0cffee 100644 --- a/UseCases.mdwn +++ b/UseCases.mdwn @@ -19,3 +19,6 @@ You should add your use case as a subpage of the [[UseCases]] page, to create a - [[Double-entry Accounting|UseCases/DoubleEntryAccounting]] - [[API|UseCases/API]] - [[TrackingIncomeType|UseCases/TrackingIncomeType]] +- [[TrackingDocumentation|UseCases/TrackingDocumentation]] +- [[Handling expense reports and reimbursement requests|UseCases/ReimbursementRequests]] +- [[Handling contractors and contracts|UseCases/ContractorsAndContracts]] diff --git a/UseCases/TrackingDocumentation.mdwn b/UseCases/TrackingDocumentation.mdwn new file mode 100644 index 0000000..191c981 --- /dev/null +++ b/UseCases/TrackingDocumentation.mdwn @@ -0,0 +1,31 @@ +# Tracking Documentation on Accounting Transactions + +While [[double entry accounting|UseCases/DoubleEntryAccounting]] transactions +are the heart of any accounting system, auditors and managers need the +ability to dig down and determine what contracts, invoices, receipts or other +backup documentation relate to a given accounting document. + +An adequate accounting system should provide easy link-up between +double-entry accounting transactions and the documentation that relates to +the transactions. For example, +[[expense reports and reimbursement requests|UseCases/ReimbursementRequests]] +often have a myriad of receipts and invoices associated with them. +[[Handling contractors|UseCases/ContractorsAndContracts]] has similar types +of backup documentation. + +Ideally, the system should allow the exploration of and linkage to +documentation in both directions. It should be trivial to answer questions +such as: + + * I have this receipt/invoice from our document repository. Which + accounting transactions relate to this receipt? Has the transaction + been [[reimbursed|UseCases/ReimbursementRequests]]? + + * Looking at this invoice, can I see the transaction where it was accrued + and paid? + + * Show me a list of invoices that haven't been paid, with links to those + invoices. + + * Who approved this expense or payment? Show me the email where they + approved it.