Publish conflict-of-interest-policy.html revision d477e1b02e2093594db118aaa956da8c93129d58.
This commit is contained in:
		
							parent
							
								
									d14f3e5311
								
							
						
					
					
						commit
						6ea924a64f
					
				
					 2 changed files with 498 additions and 1 deletions
				
			
		|  | @ -0,0 +1,497 @@ | |||
| {% extends "base_projects.html" %} | ||||
| {% block subtitle %}Conflict of Interest Policy - {% endblock %} | ||||
| {% block submenuselection %}Policies{% endblock %} | ||||
| {% block content %} | ||||
| 
 | ||||
| <h1 id="software-freedom-conservancy-conflict-of-interest-policy">Software Freedom Conservancy Conflict of Interest Policy</h1> | ||||
| <h2 id="purpose">Purpose</h2> | ||||
| <p>The purpose of this conflict of interest policy (“Policy”)  is to protect | ||||
| the Software Freedom Conservancy (“Conservancy”) and its Member Projects | ||||
| when Conservancy contemplates entering into a transaction or arrangement | ||||
| that might benefit the private interest of a Director, Officer or Staff | ||||
| Member of Conservancy or a member of a Project Leadership Committee | ||||
| (“PLC”), or might otherwise result in a possible excess benefit | ||||
| transaction. This Policy is intended to supplement but not replace any | ||||
| applicable state and federal laws governing conflict of interest | ||||
| applicable to nonprofit and charitable organizations.</p> | ||||
| <h2 id="conservancy-directors-officers-and-staff">Conservancy Directors, Officers and Staff</h2> | ||||
| <p>Directors, Officers and Staff Members of Conservancy (“Conservancy | ||||
| Persons”) each have a duty to protect Conservancy and its Member Projects | ||||
| from violating New York State and USA federal – and to avoid any appearance of | ||||
| impropriety. Conservancy Persons serve the public interest and are to have | ||||
| a clear understanding of Conservancy’s charitable mission. All decisions | ||||
| made by Conservancy Persons are to be made solely on the basis of a desire | ||||
| to promote the best interests of Conservancy and the public good.</p> | ||||
| <h3 id="defining-a-conflict-of-interest-for-a-conservancy-person">Defining a Conflict of Interest for a Conservancy Person</h3> | ||||
| <p>In general, Conservancy Persons should avoid making decisions on matters | ||||
| where their personal interests are at odds with the Conservancy’s | ||||
| interests. In particular, the following scenarios are to be identified as | ||||
| conflicts of interest:</p> | ||||
| <ul> | ||||
| <li> | ||||
| <p>A Conservancy Person (or his or her family member) is a party to a | ||||
| contract, or involved in a transaction with Conservancy for goods | ||||
| or services.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A Conservancy Person (or his or her family member) is a director, | ||||
| officer, agent, partner, associate, employee, trustee, personal | ||||
| representative, receiver, guardian, custodian, legal representative or in | ||||
| some other way has a fiduciary duty to an entity involved in a transaction | ||||
| with Conservancy.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A Conservancy Person (or his or her family member) is engaged in a substantial | ||||
| capacity or has a material financial interest in a for-profit enterprise | ||||
| that competes with Conservancy or a Conservancy Project.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A Conservancy Person (or his or her family member) has a material | ||||
| financial interest in, or fiduciary duty to an entity Conservancy | ||||
| has engaged in a free software license compliance effort, enforcement | ||||
| effort, or related litigation on behalf of a Conservancy project.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A Conservancy Person (or his or her family member) has a material | ||||
| financial interest in or fiduciary duty to the competitor of an entity | ||||
| Conservancy has engaged in a free software license compliance effort, | ||||
| enforcement effort, or related litigation on behalf of a Conservancy | ||||
| project.</p> | ||||
| </li> | ||||
| </ul> | ||||
| <p>Conservancy acknowledges that other situations may create the appearance | ||||
| of a conflict, or present a duality of interests. All such circumstances | ||||
| should be disclosed to the Board, as appropriate, and the Board shall make | ||||
| a decision as to what (if any) course of action Conservancy or relevant | ||||
| Conservancy Persons should take so that Conservancy’s best interests are | ||||
| not compromised by personal interests.</p> | ||||
| <h3 id="general-policies-for-conservancy-persons">General Policies for Conservancy Persons</h3> | ||||
| <ul> | ||||
| <li> | ||||
| <p><strong>No Personal Profit or Gain.</strong> No Conservancy Person (or family | ||||
| member) shall derive any personal profit or gain, directly or indirectly, | ||||
| by reason of his or her participation with Conservancy. Personal profit | ||||
| or gain does not include compensation approved by the Board for paid | ||||
| employees, or reimbursement of legitimate Conservancy expenses.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Disclosure and Abstention when Conflicted.</strong> Each Conservancy | ||||
| Person shall disclose to Conservancy’s Board any conflict of interest | ||||
| which he or she may have in any matter pending before Conservancy | ||||
| and shall refrain from participation in any decision on such matter.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Conservancy Conflict Disclosure Form.</strong> Every six months, each | ||||
| Conservancy Person shall complete a Conservancy Conflict Disclosure | ||||
| form attached as Exhibit A and submit it to the Board and to | ||||
| Conservancy’s General Counsel.</p> | ||||
| </li> | ||||
| </ul> | ||||
| <h3 id="conflict-resolution-procedures-for-conservancy-persons">Conflict Resolution Procedures for Conservancy Persons</h3> | ||||
| <ul> | ||||
| <li> | ||||
| <p><strong>Disclosure of Conflict When Present.</strong> Prior to any Board or | ||||
| Board Committee action on a matter or transaction involving a conflict | ||||
| of interest, a Conservancy Person having a conflict of interest and | ||||
| who is in attendance at the meeting shall disclose all facts material | ||||
| to the conflict. Such disclosure shall be reflected in the minutes | ||||
| of the meeting. If board members are aware that Staff or other volunteers | ||||
| have a conflict of interest, relevant facts should be disclosed by | ||||
| the board member or by the interested person him/herself if invited | ||||
| to the Board meeting as a guest for purposes of disclosure.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Disclosure of Conflict When Absent.</strong> A Conservancy Person | ||||
| who plans not to attend a meeting at which he or she has reason to | ||||
| believe that the Board or Board Committee will act on a matter in | ||||
| which he or she is conflicted shall disclose to the Chair of the meeting | ||||
| all facts material to the conflict of interest. The Chairperson shall | ||||
| report the disclosure at the meeting and the disclosure shall be reflected | ||||
| in the minutes of the meeting.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Participation in Discussions and Votes Regarding Conflicted Matter.</strong> | ||||
| On a matter in which a Conservancy Person has a conflict of interest, the | ||||
| conflicted Conservancy Person must abstain from, and must not hear nor | ||||
| read the pre-vote discussions of the matter by the Board or Board | ||||
| Committee, except to disclose material facts and to respond to | ||||
| questions. The conflicted Conservancy Person shall not attempt to exert | ||||
| his or her personal influence with respect to the matter, either at or | ||||
| outside the meeting.  The Conflicted Person may read minutes and/or | ||||
| logs of the matter’s discussion after voting is complete.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Participation in Votes Regarding Conflicted Matter.</strong> A conflicted | ||||
| Conservancy Person may not vote on the Board action with which he | ||||
| or she has a conflict of interest, and shall not be present in the | ||||
| meeting room (or on the conference call) when the vote is taken. His | ||||
| or her ineligibility to vote shall be reflected in the minutes of | ||||
| the meeting.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Conflicted Persons Cannot Establish Quorum.</strong> A conflicted | ||||
| Conservancy Person shall not be determining the presence of a quorum | ||||
| for purposes of a vote on the matter where he or she has a conflict | ||||
| of interest.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Managing an Officer’s Conflict of Interest.</strong> If a Conservancy | ||||
| Person is an Officer involved in a decision, matter or transaction | ||||
| in which he or she has a conflict of interest, he or she must immediately | ||||
| disclose all facts material to the conflict to the Chair of the Board | ||||
| (or the Chair’s designee). The Board must then approve any future | ||||
| decisions, negotiations, and/or other actions taken by the Officer | ||||
| regarding the conflicted matter, and include the person’s disclosure | ||||
| of the conflict and the Board’s subsequent actions in the minutes | ||||
| of the next meeting.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Managing a Staff Member’s Conflict of Interest.</strong> If a Conservancy | ||||
| Person is a Staff Member who has been assigned duties that involve | ||||
| a decision, matter or transaction in which he or she has a conflict | ||||
| of interest, he or she must immediately disclose all facts material | ||||
| to the conflict to the President (or the President’s designee). The | ||||
| President (or designee) must then approve any future decisions, negotiations, | ||||
| and/or other actions taken by the Staff Member regarding the conflicted | ||||
| matter, and file a written report acknowledging the potential conflict.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Confidentiality of Conflict Disclosures.</strong> Each Conservancy | ||||
| Person shall exercise care not to disclose confidential information | ||||
| acquired in connection with disclosures of conflicts of interest or | ||||
| potential conflicts, which might be adverse to Conservancy’s interests.</p> | ||||
| </li> | ||||
| </ul> | ||||
| <h2 id="project-leadership-committees">Project Leadership Committees</h2> | ||||
| <p>PLCs are comprised of volunteers, academics, and industry professionals | ||||
| that represent a Project’s community and make decisions about a Project’s | ||||
| technical direction (“PLC Persons”). Conservancy understands and | ||||
| expects that many PLC Persons exploit professional skills relating | ||||
| to their Project as individuals by providing developing, consulting, | ||||
| and/or training services. Nonetheless, each PLC Person has a duty | ||||
| to act in the best interests of his or her Project when making technical | ||||
| decisions about the Project.</p> | ||||
| <h3 id="defining-a-conflict-of-interest-for-a-plc-person">Defining a Conflict of Interest for a PLC Person</h3> | ||||
| <p>In general, PLC Persons should avoid making technical decisions on | ||||
| matters where his or her personal and/or professional interests are | ||||
| at odds with his or her Project’s interests. In particular, the following | ||||
| scenarios are to be identified as conflicts of interest:</p> | ||||
| <ul> | ||||
| <li> | ||||
| <p>A PLC Person (or his or her family member) is a party to a contract, | ||||
| or involved in a transaction with Conservancy for goods or services | ||||
| relating to his or her Project.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A PLC Person (or his or her family member) is an employee, owner, | ||||
| or otherwise has a financial interest in an entity involved in a transaction | ||||
| with Conservancy relating to his or her Project.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A PLC Person (or his or her family member) is a director, officer, | ||||
| agent, partner, associate, trustee, receiver, guardian, personal representative, | ||||
| custodian, legal representative or in some way has a fiduciary duty | ||||
| to an entity involved in a transaction with Conservancy relating to | ||||
| his or her Project.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A PLC Person (or his or her family member) is engaged in a substantial capacity | ||||
| or has a material financial interest in a for-profit enterprise that | ||||
| competes with his or her Project.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>A PLC Person (or his or her family member) is the owner of copyrights | ||||
| that are the subject of a Conservancy-led compliance effort, enforcement | ||||
| effort, or related litigation – and the PLC Person (or a family member) | ||||
| has a material financial interest in or fiduciary duty to an entity | ||||
| adverse to this effort.</p> | ||||
| </li> | ||||
| </ul> | ||||
| <p>Conservancy further notes that a scenario may arise where a PLC Person | ||||
| (or his or her family member) works for, owns, or otherwise has a | ||||
| financial interest in an entity that competes with a second entity | ||||
| involved in a transaction with Conservancy regarding the Project in | ||||
| question. This may or may not result in a conflict of interest, depending | ||||
| on the specific facts. Should this scenario arise, Conservancy requests | ||||
| that the circumstances be disclosed to Conservancy’s Executive Director | ||||
| and to the PLC.</p> | ||||
| <p>Conservancy acknowledges that other situations may create the appearance | ||||
| of a conflict, or present a duality of interests. All such circumstances | ||||
| should be disclosed to Conservancy’s Executive Director and to the | ||||
| PLC, as appropriate, and the PLC shall make a decision as to what | ||||
| (if any) course of action the PLC or relevant PLC Persons should take | ||||
| so that the Project’s best interests are not compromised by personal | ||||
| interests.</p> | ||||
| <h3 id="general-policies-for-plc-persons">General Policies for PLC Persons</h3> | ||||
| <ul> | ||||
| <li> | ||||
| <p><strong>No Compensation for PLC Persons.</strong> No PLC Person shall receive any | ||||
| salary or other substantial benefit from Conservancy as compensation for his | ||||
| or her duties as a PLC Person.  Compensation does not include reimbursement | ||||
| of legitimate Project expenses.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Disclosure and Abstention when Conflicted.</strong> Each PLC Person | ||||
| shall disclose to his or her PLC and to Conservancy’s Executive Director | ||||
| any conflict of interest which he or she may have in any matter pending | ||||
| before the PLC and shall refrain from participation in any decision | ||||
| on such matter.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Multiple Employees from the same Employer on a PLC.</strong> Conservancy | ||||
| discourages the practice of having multiple employees of the same | ||||
| employer serve on the same PLC. This practice increases the impact | ||||
| of any prospective conflict of interest with the employer on the PLC, | ||||
| and PLCs will have to exercise greater care to avoid the influence | ||||
| of the employer’s interests. If this situation is unavoidable, PLCs | ||||
| are encouraged to err on the side of caution in identifying all potential | ||||
| conflicts of interest relating to the employer.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Conservancy is Final Arbiter.</strong> Each PLC Person acknowledges | ||||
| that Conservancy is the final arbiter of any issue relating to potential | ||||
| conflict.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Project Conflict Disclosure Form.</strong> Each PLC Person shall complete | ||||
| a Project Conflict Disclosure form attached as Exhibit B and | ||||
| submit it to the PLC and to Conservancy’s Executive Director on an | ||||
| annual basis.</p> | ||||
| </li> | ||||
| </ul> | ||||
| <h3 id="conflict-resolution-procedures-for-plc-persons">Conflict Resolution Procedures for PLC Persons</h3> | ||||
| <ul> | ||||
| <li> | ||||
| <p><strong>Disclosure of Conflict When Present.</strong> Prior to any PLC or | ||||
| PLC sub-committee action on a matter or transaction involving a conflict | ||||
| of interest, a PLC Person having a conflict of interest and who is | ||||
| in attendance at the meeting shall disclose all facts material to | ||||
| the conflict. Such disclosure shall be reflected in the minutes of | ||||
| the meeting.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Disclosure of Conflict When Absent.</strong> A PLC Person who plans | ||||
| not to attend a meeting at which he or she has reason to believe that | ||||
| the PLC or PLC sub-committee will act on a matter in which he or she | ||||
| is conflicted shall disclose to the Chair of the meeting all facts | ||||
| material to the conflict of interest. The Chair shall report the disclosure | ||||
| at the meeting and the disclosure shall be reflected in the minutes | ||||
| of the meeting.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Participation in Discussions and Votes Regarding Conflicted Matter.</strong> | ||||
| On a matter in which a PLC Person has a conflict of interest, the | ||||
| conflicted PLC Person must abstain from, and must not hear nor | ||||
| read the pre-vote discussions of the matter by the PLC or PLC | ||||
| sub-committee, except to disclose material facts and to respond to | ||||
| questions. The conflicted PLC Person shall not attempt to exert | ||||
| his or her personal influence with respect to the matter, either at or | ||||
| outside the meeting.  The conflicted PLC Person may read minutes and/or | ||||
| logs of the matter’s discussion after voting is complete.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Participation in Votes Regarding Conflicted Matter.</strong> A conflicted | ||||
| PLC Person may not vote on the PLC action with which he or she has | ||||
| a conflict of interest, and shall not be present in the meeting room | ||||
| (or on the conference call) when the vote is taken. His or her ineligibility | ||||
| to vote shall be reflected in the minutes of the meeting.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Conflicted Persons Cannot Establish Quorum.</strong> A conflicted | ||||
| PLC Person shall not be determining the presence of a quorum for purposes | ||||
| of a vote on the matter where he or she has a conflict of interest.</p> | ||||
| </li> | ||||
| </ul> | ||||
| <h3 id="procedures-for-conservancy-retaining-plc-persons-services">Procedures for Conservancy Retaining PLC Person’s Services</h3> | ||||
| <p>Notwithstanding the above, Conservancy acknowledges that many PLC | ||||
| Persons are technical service contractors (e.g., software developers, | ||||
| documentation writers, website developers, etc.) who can provide professional | ||||
| services useful to advance computing and contribute to Conservancy’s mission. | ||||
| In many instances, a PLC Person will have the strongest mix of credentials, | ||||
| experience, and interest and availability to fulfill a technical service | ||||
| contract desired by Conservancy and/or a Project. To address those | ||||
| instances, Conservancy requests Projects to follow the following procedures.</p> | ||||
| <ul> | ||||
| <li> | ||||
| <p><strong>Drafting the Technical Service Proposal.</strong> PLCs must draft | ||||
| a written proposal for every technical service project their Project | ||||
| wishes to fund. During the drafting process, if a PLC Person (or his | ||||
| or her family member), a PLC Person’s employer and/or a fellow employee | ||||
| of PLC Person’s employer wish to be considered a candidate to fulfill | ||||
| the funded technical service contract, that PLC Person has a conflict | ||||
| of interest and must recuse herself or himself from the proposal drafting | ||||
| process, except to disclose material facts and to respond to questions, | ||||
| and must abstain from any vote to approve that proposal.  All other | ||||
| procedures as outlined in | ||||
| <a href="#conflict-resolution-procedures-for-plc-persons">Conflict Resolution Procedures for PLC Persons</a> | ||||
| shall still apply. The PLC must document the PLC Person’s abstention from the | ||||
| proposal drafting process in the minutes of the next PLC meeting.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Selecting a PLC Person to Fulfill a Contract.</strong> Once a PLC | ||||
| has drafted and approved a technical service proposal, the PLC is free to | ||||
| consider qualified candidates to fulfill the funded contract. If the | ||||
| PLC wishes to recommend that Conservancy contract with a PLC Person | ||||
| to carry out the work, the following criteria must be met:</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Suggested Compensation.</strong> The PLC must provide Conservancy’s | ||||
| Executive Director (or designee) with a suggested compensation (converted | ||||
| into an hourly wage) for the technical service contractor to be retained to | ||||
| fulfill the funded contract.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Independent Assessment of Credentials.</strong> The PLC (or an unaffiliated | ||||
| PLC Person) must provide Conservancy’s Executive Director (or designee) | ||||
| with a written assessment as to why the PLC Person is uniquely qualified | ||||
| to fulfill the funded contract.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Conservancy Retains Right to Request Competitive Bids.</strong> PLCs | ||||
| acknowledge that Conservancy retains the right to ask for bids from | ||||
| technical service contractors in addition to PLC Person to fulfill a given contract. | ||||
| Should that instance arise, Conservancy’s Executive Director (or designee) | ||||
| will consult with the PLC to select the candidate best suited to fulfill | ||||
| the contract within the budget allotted.</p> | ||||
| </li> | ||||
| <li> | ||||
| <p><strong>Conservancy holds Sole Authority to Negotiate and Execute Contracts.</strong> | ||||
| PLCs acknowledge that Conservancy holds sole authority | ||||
| to negotiate and execute contracts on behalf of Member Projects. In | ||||
| turn, Conservancy pledges to negotiate all contracts zealously, putting | ||||
| the best interests of the affected Member Project first. To avoid | ||||
| any conflicts, PLCs must not engage in any pre-negotiation with prospective | ||||
| technical service contractors – including PLC Persons – beyond collecting the terms | ||||
| of the technical service contractor(s)’ bid.</p> | ||||
| </li> | ||||
| </ul> | ||||
| <h2 id="project-community-members-participating-corporations-and-volunteers">Project Community Members: Participating Corporations and Volunteers</h2> | ||||
| <p>The work accomplished by Conservancy and its Member Projects would | ||||
| not be possible without the generous donation of time, funds, and | ||||
| support Project Community Members – including participating corporations, | ||||
| sponsors, and volunteers alike. Community members are not traditionally | ||||
| considered to be “interested persons,” and all decision-making | ||||
| authority rests with the PLCs and/or Conservancy.</p> | ||||
| <ul> | ||||
| <li><strong>Community Members Cannot Direct Funds.</strong> Community Members | ||||
| are free to offer suggestions and engage in open dialogue with PLCs and/or | ||||
| key developers and architects regarding a Project’s technical direction. However, | ||||
| each PLC and Conservancy must together maintain sole and final control | ||||
| over that Project’s technical direction and charitable mission. Community | ||||
| Members who make financial donations do not receive any additional | ||||
| control over a Project’s technical direction beyond what is available | ||||
| to other vocal, active, and contributing community members.</li> | ||||
| </ul> | ||||
| <h2 id="exhibit-a-conservancy-conflict-disclosure-form">Exhibit A: Conservancy Conflict Disclosure Form</h2> | ||||
| <p>Directors, Officers and Staff Members of Conservancy each have a duty | ||||
| to protect Conservancy and its Member Projects from violating state | ||||
| and federal laws – and to avoid any appearance of impropriety. Conservancy | ||||
| Persons serve the public interest and are to have a clear understanding | ||||
| of Conservancy’s charitable mission. All decisions made by Conservancy | ||||
| Persons are to be made solely on the basis of a desire to promote | ||||
| the best interests of Conservancy and the public good.</p> | ||||
| <p>This Form is to be completed every six months and submitted to the | ||||
| Chairperson of Conservancy’s Board and to Conservancy’s General Counsel.</p> | ||||
| <p>Date: <code>__________________________</code></p> | ||||
| <p>Next Form to be completed by (six months from now): <code>__________________</code></p> | ||||
| <p>Name: <code>__________________________</code></p> | ||||
| <p>Position (employee/officer/trustee): <code>_________________________________</code></p> | ||||
| <p>I affirm the following:</p> | ||||
| <ul> | ||||
| <li> | ||||
| <p>I have received a copy of the Software Freedom Conservancy Conflict | ||||
| of Interest Policy. <code>__________________</code> (initial)</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>I have read and understand the policy. <code>_________</code> (initial)</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>I agree to comply with the policy. <code>_________</code> (initial)</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>I understand that Conservancy is a public charity and in order to | ||||
| maintain its federal tax exemption it must engage primarily in activities | ||||
| which accomplish one or more of tax-exempt purposes. <code>_________</code> (initial)</p> | ||||
| </li> | ||||
| </ul> | ||||
| <p>Disclosures:</p> | ||||
| <p>Please describe below any relationships, transactions, positions you | ||||
| (or your family member) hold, or any other circumstances that you | ||||
| believe could cause a conflict of interest as defined by the Policy | ||||
| between your duty to Conservancy and your personal interests, financial | ||||
| or otherwise:</p> | ||||
| <p><code>________</code> I have no conflicts to report</p> | ||||
| <p><code>________</code> I have the following conflicts and/or potential conflicts | ||||
| to report:</p> | ||||
| <pre><code>__________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| </code></pre> | ||||
| <p>I hereby certify that the information set forth is true and complete | ||||
| to the best of my knowledge.</p> | ||||
| <p>Signature: <code>______________________________________</code></p> | ||||
| <p>Date: <code>_________________</code></p> | ||||
| <h2 id="exhibit-b-project-leadership-committee-conflict-disclosure-form">Exhibit B: Project Leadership Committee Conflict Disclosure Form</h2> | ||||
| <p>Each volunteer, academic and/or industry professional that serves | ||||
| on a Conservancy Member Project’s Project Leadership Committee (PLC) | ||||
| have a duty to act in the best interests of his or her Project when | ||||
| making decisions about the Project’s technical direction. Every committee | ||||
| member must also abide by New York State and USA federal laws associated with non-profit | ||||
| organizational governance.</p> | ||||
| <p>Committee members must complete this form annually and submit it to | ||||
| his or her PLC and to Conservancy’s Executive Director.</p> | ||||
| <p>Date: <code>_____________</code></p> | ||||
| <p>Next Form to be completed by (one year from now): <code>___________</code></p> | ||||
| <p>Name: <code>____________________________________</code></p> | ||||
| <p>Position (if applicable): <code>________________________________</code></p> | ||||
| <p>Employer (if student or self-employed, please indicate): <code>________________________________</code></p> | ||||
| <p>I affirm the following:</p> | ||||
| <ul> | ||||
| <li> | ||||
| <p>I have received a copy of the Software Freedom Conservancy Conflict | ||||
| of Interest Policy. <code>_________</code> (initial)</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>I have read and understand the policy, in particular, Section 3 (relating | ||||
| to PLCs). <code>_________</code> (initial)</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>I agree to comply with the policy. <code>_________</code> (initial)</p> | ||||
| </li> | ||||
| <li> | ||||
| <p>I understand that Conservancy is a public charity and in order to | ||||
| maintain its federal tax exemption it must engage primarily in activities | ||||
| which accomplish one or more of tax-exempt purposes. <code>_________</code> (initial)</p> | ||||
| </li> | ||||
| </ul> | ||||
| <p>Disclosures:</p> | ||||
| <p>Please describe below any relationships, transactions, positions you | ||||
| (or your family member) hold, or any other circumstances that you | ||||
| believe could cause a conflict of interest as defined by the Policy | ||||
| between your duty to your Project and your personal interests, financial | ||||
| or otherwise:</p> | ||||
| <p><code>________</code> I have no conflicts to report</p> | ||||
| <p><code>________</code> I have the following conflicts and/or potential conflicts | ||||
| to report:</p> | ||||
| <pre><code>__________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| 
 | ||||
| __________________________________________________________________________ | ||||
| </code></pre> | ||||
| <p>I hereby certify that the information set forth is true and complete | ||||
| to the best of my knowledge.</p> | ||||
| <p>Signature: <code>________________________________________</code></p> | ||||
| <p>Date: <code>____________________________________</code></p> | ||||
| 
 | ||||
| {% endblock %} | ||||
|  | @ -1 +1 @@ | |||
| conflict-of-interest-policy.9ed5723d4fa0cd23ff52a8945bd8b82d0b80b590.html | ||||
| conflict-of-interest-policy.d477e1b02e2093594db118aaa956da8c93129d58.html | ||||
		Loading…
	
	Add table
		
		Reference in a new issue
	
	 Brett Smith
						Brett Smith