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|   | {% extends "base_projects.html" %} | ||
|  | {% block subtitle %}Conflict of Interest Policy - {% endblock %} | ||
|  | {% block submenuselection %}Policies{% endblock %} | ||
|  | {% block content %} | ||
|  | 
 | ||
|  | <h1 id="software-freedom-conservancy-conflict-of-interest-policy">Software Freedom Conservancy Conflict of Interest Policy</h1> | ||
|  | <h2 id="purpose">Purpose</h2> | ||
|  | <p>The purpose of this conflict of interest policy (“Policy”)  is to protect | ||
|  | the Software Freedom Conservancy (“Conservancy”) and its Member Projects | ||
|  | when Conservancy contemplates entering into a transaction or arrangement | ||
|  | that might benefit the private interest of a Director, Officer or Staff | ||
|  | Member of Conservancy or a member of a Project Leadership Committee | ||
|  | (“PLC”), or might otherwise result in a possible excess benefit | ||
|  | transaction. This Policy is intended to supplement but not replace any | ||
|  | applicable state and federal laws governing conflict of interest | ||
|  | applicable to nonprofit and charitable organizations.</p> | ||
|  | <h2 id="conservancy-directors-officers-and-staff">Conservancy Directors, Officers and Staff</h2> | ||
|  | <p>Directors, Officers and Staff Members of Conservancy (“Conservancy | ||
|  | Persons”) each have a duty to protect Conservancy and its Member Projects | ||
|  | from violating New York State and USA federal – and to avoid any appearance of | ||
|  | impropriety. Conservancy Persons serve the public interest and are to have | ||
|  | a clear understanding of Conservancy’s charitable mission. All decisions | ||
|  | made by Conservancy Persons are to be made solely on the basis of a desire | ||
|  | to promote the best interests of Conservancy and the public good.</p> | ||
|  | <h3 id="defining-a-conflict-of-interest-for-a-conservancy-person">Defining a Conflict of Interest for a Conservancy Person</h3> | ||
|  | <p>In general, Conservancy Persons should avoid making decisions on matters | ||
|  | where their personal interests are at odds with the Conservancy’s | ||
|  | interests. In particular, the following scenarios are to be identified as | ||
|  | conflicts of interest:</p> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p>A Conservancy Person (or his or her family member) is a party to a | ||
|  | contract, or involved in a transaction with Conservancy for goods | ||
|  | or services.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A Conservancy Person (or his or her family member) is a director, | ||
|  | officer, agent, partner, associate, employee, trustee, personal | ||
|  | representative, receiver, guardian, custodian, legal representative or in | ||
|  | some other way has a fiduciary duty to an entity involved in a transaction | ||
|  | with Conservancy.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A Conservancy Person (or his or her family member) is engaged in a substantial | ||
|  | capacity or has a material financial interest in a for-profit enterprise | ||
|  | that competes with Conservancy or a Conservancy Project.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A Conservancy Person (or his or her family member) has a material | ||
|  | financial interest in, or fiduciary duty to an entity Conservancy | ||
|  | has engaged in a free software license compliance effort, enforcement | ||
|  | effort, or related litigation on behalf of a Conservancy project.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A Conservancy Person (or his or her family member) has a material | ||
|  | financial interest in or fiduciary duty to the competitor of an entity | ||
|  | Conservancy has engaged in a free software license compliance effort, | ||
|  | enforcement effort, or related litigation on behalf of a Conservancy | ||
|  | project.</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <p>Conservancy acknowledges that other situations may create the appearance | ||
|  | of a conflict, or present a duality of interests. All such circumstances | ||
|  | should be disclosed to the Board, as appropriate, and the Board shall make | ||
|  | a decision as to what (if any) course of action Conservancy or relevant | ||
|  | Conservancy Persons should take so that Conservancy’s best interests are | ||
|  | not compromised by personal interests.</p> | ||
|  | <h3 id="general-policies-for-conservancy-persons">General Policies for Conservancy Persons</h3> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p><strong>No Personal Profit or Gain.</strong> No Conservancy Person (or family | ||
|  | member) shall derive any personal profit or gain, directly or indirectly, | ||
|  | by reason of his or her participation with Conservancy. Personal profit | ||
|  | or gain does not include compensation approved by the Board for paid | ||
|  | employees, or reimbursement of legitimate Conservancy expenses.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Disclosure and Abstention when Conflicted.</strong> Each Conservancy | ||
|  | Person shall disclose to Conservancy’s Board any conflict of interest | ||
|  | which he or she may have in any matter pending before Conservancy | ||
|  | and shall refrain from participation in any decision on such matter.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Conservancy Conflict Disclosure Form.</strong> Every six months, each | ||
|  | Conservancy Person shall complete a Conservancy Conflict Disclosure | ||
|  | form attached as Exhibit A and submit it to the Board and to | ||
|  | Conservancy’s General Counsel.</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <h3 id="conflict-resolution-procedures-for-conservancy-persons">Conflict Resolution Procedures for Conservancy Persons</h3> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p><strong>Disclosure of Conflict When Present.</strong> Prior to any Board or | ||
|  | Board Committee action on a matter or transaction involving a conflict | ||
|  | of interest, a Conservancy Person having a conflict of interest and | ||
|  | who is in attendance at the meeting shall disclose all facts material | ||
|  | to the conflict. Such disclosure shall be reflected in the minutes | ||
|  | of the meeting. If board members are aware that Staff or other volunteers | ||
|  | have a conflict of interest, relevant facts should be disclosed by | ||
|  | the board member or by the interested person him/herself if invited | ||
|  | to the Board meeting as a guest for purposes of disclosure.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Disclosure of Conflict When Absent.</strong> A Conservancy Person | ||
|  | who plans not to attend a meeting at which he or she has reason to | ||
|  | believe that the Board or Board Committee will act on a matter in | ||
|  | which he or she is conflicted shall disclose to the Chair of the meeting | ||
|  | all facts material to the conflict of interest. The Chairperson shall | ||
|  | report the disclosure at the meeting and the disclosure shall be reflected | ||
|  | in the minutes of the meeting.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Participation in Discussions and Votes Regarding Conflicted Matter.</strong> | ||
|  | On a matter in which a Conservancy Person has a conflict of interest, the | ||
|  | conflicted Conservancy Person must abstain from, and must not hear nor | ||
|  | read the pre-vote discussions of the matter by the Board or Board | ||
|  | Committee, except to disclose material facts and to respond to | ||
|  | questions. The conflicted Conservancy Person shall not attempt to exert | ||
|  | his or her personal influence with respect to the matter, either at or | ||
|  | outside the meeting.  The Conflicted Person may read minutes and/or | ||
|  | logs of the matter’s discussion after voting is complete.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Participation in Votes Regarding Conflicted Matter.</strong> A conflicted | ||
|  | Conservancy Person may not vote on the Board action with which he | ||
|  | or she has a conflict of interest, and shall not be present in the | ||
|  | meeting room (or on the conference call) when the vote is taken. His | ||
|  | or her ineligibility to vote shall be reflected in the minutes of | ||
|  | the meeting.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Conflicted Persons Cannot Establish Quorum.</strong> A conflicted | ||
|  | Conservancy Person shall not be determining the presence of a quorum | ||
|  | for purposes of a vote on the matter where he or she has a conflict | ||
|  | of interest.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Managing an Officer’s Conflict of Interest.</strong> If a Conservancy | ||
|  | Person is an Officer involved in a decision, matter or transaction | ||
|  | in which he or she has a conflict of interest, he or she must immediately | ||
|  | disclose all facts material to the conflict to the Chair of the Board | ||
|  | (or the Chair’s designee). The Board must then approve any future | ||
|  | decisions, negotiations, and/or other actions taken by the Officer | ||
|  | regarding the conflicted matter, and include the person’s disclosure | ||
|  | of the conflict and the Board’s subsequent actions in the minutes | ||
|  | of the next meeting.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Managing a Staff Member’s Conflict of Interest.</strong> If a Conservancy | ||
|  | Person is a Staff Member who has been assigned duties that involve | ||
|  | a decision, matter or transaction in which he or she has a conflict | ||
|  | of interest, he or she must immediately disclose all facts material | ||
|  | to the conflict to the President (or the President’s designee). The | ||
|  | President (or designee) must then approve any future decisions, negotiations, | ||
|  | and/or other actions taken by the Staff Member regarding the conflicted | ||
|  | matter, and file a written report acknowledging the potential conflict.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Confidentiality of Conflict Disclosures.</strong> Each Conservancy | ||
|  | Person shall exercise care not to disclose confidential information | ||
|  | acquired in connection with disclosures of conflicts of interest or | ||
|  | potential conflicts, which might be adverse to Conservancy’s interests.</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <h2 id="project-leadership-committees">Project Leadership Committees</h2> | ||
|  | <p>PLCs are comprised of volunteers, academics, and industry professionals | ||
|  | that represent a Project’s community and make decisions about a Project’s | ||
|  | technical direction (“PLC Persons”). Conservancy understands and | ||
|  | expects that many PLC Persons exploit professional skills relating | ||
|  | to their Project as individuals by providing developing, consulting, | ||
|  | and/or training services. Nonetheless, each PLC Person has a duty | ||
|  | to act in the best interests of his or her Project when making technical | ||
|  | decisions about the Project.</p> | ||
|  | <h3 id="defining-a-conflict-of-interest-for-a-plc-person">Defining a Conflict of Interest for a PLC Person</h3> | ||
|  | <p>In general, PLC Persons should avoid making technical decisions on | ||
|  | matters where his or her personal and/or professional interests are | ||
|  | at odds with his or her Project’s interests. In particular, the following | ||
|  | scenarios are to be identified as conflicts of interest:</p> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p>A PLC Person (or his or her family member) is a party to a contract, | ||
|  | or involved in a transaction with Conservancy for goods or services | ||
|  | relating to his or her Project.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A PLC Person (or his or her family member) is an employee, owner, | ||
|  | or otherwise has a financial interest in an entity involved in a transaction | ||
|  | with Conservancy relating to his or her Project.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A PLC Person (or his or her family member) is a director, officer, | ||
|  | agent, partner, associate, trustee, receiver, guardian, personal representative, | ||
|  | custodian, legal representative or in some way has a fiduciary duty | ||
|  | to an entity involved in a transaction with Conservancy relating to | ||
|  | his or her Project.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A PLC Person (or his or her family member) is engaged in a substantial capacity | ||
|  | or has a material financial interest in a for-profit enterprise that | ||
|  | competes with his or her Project.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>A PLC Person (or his or her family member) is the owner of copyrights | ||
|  | that are the subject of a Conservancy-led compliance effort, enforcement | ||
|  | effort, or related litigation – and the PLC Person (or a family member) | ||
|  | has a material financial interest in or fiduciary duty to an entity | ||
|  | adverse to this effort.</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <p>Conservancy further notes that a scenario may arise where a PLC Person | ||
|  | (or his or her family member) works for, owns, or otherwise has a | ||
|  | financial interest in an entity that competes with a second entity | ||
|  | involved in a transaction with Conservancy regarding the Project in | ||
|  | question. This may or may not result in a conflict of interest, depending | ||
|  | on the specific facts. Should this scenario arise, Conservancy requests | ||
|  | that the circumstances be disclosed to Conservancy’s Executive Director | ||
|  | and to the PLC.</p> | ||
|  | <p>Conservancy acknowledges that other situations may create the appearance | ||
|  | of a conflict, or present a duality of interests. All such circumstances | ||
|  | should be disclosed to Conservancy’s Executive Director and to the | ||
|  | PLC, as appropriate, and the PLC shall make a decision as to what | ||
|  | (if any) course of action the PLC or relevant PLC Persons should take | ||
|  | so that the Project’s best interests are not compromised by personal | ||
|  | interests.</p> | ||
|  | <h3 id="general-policies-for-plc-persons">General Policies for PLC Persons</h3> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p><strong>No Compensation for PLC Persons.</strong> No PLC Person shall receive any | ||
|  | salary or other substantial benefit from Conservancy as compensation for his | ||
|  | or her duties as a PLC Person.  Compensation does not include reimbursement | ||
|  | of legitimate Project expenses.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Disclosure and Abstention when Conflicted.</strong> Each PLC Person | ||
|  | shall disclose to his or her PLC and to Conservancy’s Executive Director | ||
|  | any conflict of interest which he or she may have in any matter pending | ||
|  | before the PLC and shall refrain from participation in any decision | ||
|  | on such matter.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Multiple Employees from the same Employer on a PLC.</strong> Conservancy | ||
|  | discourages the practice of having multiple employees of the same | ||
|  | employer serve on the same PLC. This practice increases the impact | ||
|  | of any prospective conflict of interest with the employer on the PLC, | ||
|  | and PLCs will have to exercise greater care to avoid the influence | ||
|  | of the employer’s interests. If this situation is unavoidable, PLCs | ||
|  | are encouraged to err on the side of caution in identifying all potential | ||
|  | conflicts of interest relating to the employer.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Conservancy is Final Arbiter.</strong> Each PLC Person acknowledges | ||
|  | that Conservancy is the final arbiter of any issue relating to potential | ||
|  | conflict.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Project Conflict Disclosure Form.</strong> Each PLC Person shall complete | ||
|  | a Project Conflict Disclosure form attached as Exhibit B and | ||
|  | submit it to the PLC and to Conservancy’s Executive Director on an | ||
|  | annual basis.</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <h3 id="conflict-resolution-procedures-for-plc-persons">Conflict Resolution Procedures for PLC Persons</h3> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p><strong>Disclosure of Conflict When Present.</strong> Prior to any PLC or | ||
|  | PLC sub-committee action on a matter or transaction involving a conflict | ||
|  | of interest, a PLC Person having a conflict of interest and who is | ||
|  | in attendance at the meeting shall disclose all facts material to | ||
|  | the conflict. Such disclosure shall be reflected in the minutes of | ||
|  | the meeting.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Disclosure of Conflict When Absent.</strong> A PLC Person who plans | ||
|  | not to attend a meeting at which he or she has reason to believe that | ||
|  | the PLC or PLC sub-committee will act on a matter in which he or she | ||
|  | is conflicted shall disclose to the Chair of the meeting all facts | ||
|  | material to the conflict of interest. The Chair shall report the disclosure | ||
|  | at the meeting and the disclosure shall be reflected in the minutes | ||
|  | of the meeting.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Participation in Discussions and Votes Regarding Conflicted Matter.</strong> | ||
|  | On a matter in which a PLC Person has a conflict of interest, the | ||
|  | conflicted PLC Person must abstain from, and must not hear nor | ||
|  | read the pre-vote discussions of the matter by the PLC or PLC | ||
|  | sub-committee, except to disclose material facts and to respond to | ||
|  | questions. The conflicted PLC Person shall not attempt to exert | ||
|  | his or her personal influence with respect to the matter, either at or | ||
|  | outside the meeting.  The conflicted PLC Person may read minutes and/or | ||
|  | logs of the matter’s discussion after voting is complete.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Participation in Votes Regarding Conflicted Matter.</strong> A conflicted | ||
|  | PLC Person may not vote on the PLC action with which he or she has | ||
|  | a conflict of interest, and shall not be present in the meeting room | ||
|  | (or on the conference call) when the vote is taken. His or her ineligibility | ||
|  | to vote shall be reflected in the minutes of the meeting.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Conflicted Persons Cannot Establish Quorum.</strong> A conflicted | ||
|  | PLC Person shall not be determining the presence of a quorum for purposes | ||
|  | of a vote on the matter where he or she has a conflict of interest.</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <h3 id="procedures-for-conservancy-retaining-plc-persons-services">Procedures for Conservancy Retaining PLC Person’s Services</h3> | ||
|  | <p>Notwithstanding the above, Conservancy acknowledges that many PLC | ||
|  | Persons are technical service contractors (e.g., software developers, | ||
|  | documentation writers, website developers, etc.) who can provide professional | ||
|  | services useful to advance computing and contribute to Conservancy’s mission. | ||
|  | In many instances, a PLC Person will have the strongest mix of credentials, | ||
|  | experience, and interest and availability to fulfill a technical service | ||
|  | contract desired by Conservancy and/or a Project. To address those | ||
|  | instances, Conservancy requests Projects to follow the following procedures.</p> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p><strong>Drafting the Technical Service Proposal.</strong> PLCs must draft | ||
|  | a written proposal for every technical service project their Project | ||
|  | wishes to fund. During the drafting process, if a PLC Person (or his | ||
|  | or her family member), a PLC Person’s employer and/or a fellow employee | ||
|  | of PLC Person’s employer wish to be considered a candidate to fulfill | ||
|  | the funded technical service contract, that PLC Person has a conflict | ||
|  | of interest and must recuse herself or himself from the proposal drafting | ||
|  | process, except to disclose material facts and to respond to questions, | ||
|  | and must abstain from any vote to approve that proposal.  All other | ||
|  | procedures as outlined in | ||
|  | <a href="#conflict-resolution-procedures-for-plc-persons">Conflict Resolution Procedures for PLC Persons</a> | ||
|  | shall still apply. The PLC must document the PLC Person’s abstention from the | ||
|  | proposal drafting process in the minutes of the next PLC meeting.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Selecting a PLC Person to Fulfill a Contract.</strong> Once a PLC | ||
|  | has drafted and approved a technical service proposal, the PLC is free to | ||
|  | consider qualified candidates to fulfill the funded contract. If the | ||
|  | PLC wishes to recommend that Conservancy contract with a PLC Person | ||
|  | to carry out the work, the following criteria must be met:</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Suggested Compensation.</strong> The PLC must provide Conservancy’s | ||
|  | Executive Director (or designee) with a suggested compensation (converted | ||
|  | into an hourly wage) for the technical service contractor to be retained to | ||
|  | fulfill the funded contract.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Independent Assessment of Credentials.</strong> The PLC (or an unaffiliated | ||
|  | PLC Person) must provide Conservancy’s Executive Director (or designee) | ||
|  | with a written assessment as to why the PLC Person is uniquely qualified | ||
|  | to fulfill the funded contract.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Conservancy Retains Right to Request Competitive Bids.</strong> PLCs | ||
|  | acknowledge that Conservancy retains the right to ask for bids from | ||
|  | technical service contractors in addition to PLC Person to fulfill a given contract. | ||
|  | Should that instance arise, Conservancy’s Executive Director (or designee) | ||
|  | will consult with the PLC to select the candidate best suited to fulfill | ||
|  | the contract within the budget allotted.</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p><strong>Conservancy holds Sole Authority to Negotiate and Execute Contracts.</strong> | ||
|  | PLCs acknowledge that Conservancy holds sole authority | ||
|  | to negotiate and execute contracts on behalf of Member Projects. In | ||
|  | turn, Conservancy pledges to negotiate all contracts zealously, putting | ||
|  | the best interests of the affected Member Project first. To avoid | ||
|  | any conflicts, PLCs must not engage in any pre-negotiation with prospective | ||
|  | technical service contractors – including PLC Persons – beyond collecting the terms | ||
|  | of the technical service contractor(s)’ bid.</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <h2 id="project-community-members-participating-corporations-and-volunteers">Project Community Members: Participating Corporations and Volunteers</h2> | ||
|  | <p>The work accomplished by Conservancy and its Member Projects would | ||
|  | not be possible without the generous donation of time, funds, and | ||
|  | support Project Community Members – including participating corporations, | ||
|  | sponsors, and volunteers alike. Community members are not traditionally | ||
|  | considered to be “interested persons,” and all decision-making | ||
|  | authority rests with the PLCs and/or Conservancy.</p> | ||
|  | <ul> | ||
|  | <li><strong>Community Members Cannot Direct Funds.</strong> Community Members | ||
|  | are free to offer suggestions and engage in open dialogue with PLCs and/or | ||
|  | key developers and architects regarding a Project’s technical direction. However, | ||
|  | each PLC and Conservancy must together maintain sole and final control | ||
|  | over that Project’s technical direction and charitable mission. Community | ||
|  | Members who make financial donations do not receive any additional | ||
|  | control over a Project’s technical direction beyond what is available | ||
|  | to other vocal, active, and contributing community members.</li> | ||
|  | </ul> | ||
|  | <h2 id="exhibit-a-conservancy-conflict-disclosure-form">Exhibit A: Conservancy Conflict Disclosure Form</h2> | ||
|  | <p>Directors, Officers and Staff Members of Conservancy each have a duty | ||
|  | to protect Conservancy and its Member Projects from violating state | ||
|  | and federal laws – and to avoid any appearance of impropriety. Conservancy | ||
|  | Persons serve the public interest and are to have a clear understanding | ||
|  | of Conservancy’s charitable mission. All decisions made by Conservancy | ||
|  | Persons are to be made solely on the basis of a desire to promote | ||
|  | the best interests of Conservancy and the public good.</p> | ||
|  | <p>This Form is to be completed every six months and submitted to the | ||
|  | Chairperson of Conservancy’s Board and to Conservancy’s General Counsel.</p> | ||
|  | <p>Date: <code>__________________________</code></p> | ||
|  | <p>Next Form to be completed by (six months from now): <code>__________________</code></p> | ||
|  | <p>Name: <code>__________________________</code></p> | ||
|  | <p>Position (employee/officer/trustee): <code>_________________________________</code></p> | ||
|  | <p>I affirm the following:</p> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p>I have received a copy of the Software Freedom Conservancy Conflict | ||
|  | of Interest Policy. <code>__________________</code> (initial)</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>I have read and understand the policy. <code>_________</code> (initial)</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>I agree to comply with the policy. <code>_________</code> (initial)</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>I understand that Conservancy is a public charity and in order to | ||
|  | maintain its federal tax exemption it must engage primarily in activities | ||
|  | which accomplish one or more of tax-exempt purposes. <code>_________</code> (initial)</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <p>Disclosures:</p> | ||
|  | <p>Please describe below any relationships, transactions, positions you | ||
|  | (or your family member) hold, or any other circumstances that you | ||
|  | believe could cause a conflict of interest as defined by the Policy | ||
|  | between your duty to Conservancy and your personal interests, financial | ||
|  | or otherwise:</p> | ||
|  | <p><code>________</code> I have no conflicts to report</p> | ||
|  | <p><code>________</code> I have the following conflicts and/or potential conflicts | ||
|  | to report:</p> | ||
|  | <pre><code>__________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | </code></pre> | ||
|  | <p>I hereby certify that the information set forth is true and complete | ||
|  | to the best of my knowledge.</p> | ||
|  | <p>Signature: <code>______________________________________</code></p> | ||
|  | <p>Date: <code>_________________</code></p> | ||
|  | <h2 id="exhibit-b-project-leadership-committee-conflict-disclosure-form">Exhibit B: Project Leadership Committee Conflict Disclosure Form</h2> | ||
|  | <p>Each volunteer, academic and/or industry professional that serves | ||
|  | on a Conservancy Member Project’s Project Leadership Committee (PLC) | ||
|  | have a duty to act in the best interests of his or her Project when | ||
|  | making decisions about the Project’s technical direction. Every committee | ||
|  | member must also abide by New York State and USA federal laws associated with non-profit | ||
|  | organizational governance.</p> | ||
|  | <p>Committee members must complete this form annually and submit it to | ||
|  | his or her PLC and to Conservancy’s Executive Director.</p> | ||
|  | <p>Date: <code>_____________</code></p> | ||
|  | <p>Next Form to be completed by (one year from now): <code>___________</code></p> | ||
|  | <p>Name: <code>____________________________________</code></p> | ||
|  | <p>Position (if applicable): <code>________________________________</code></p> | ||
|  | <p>Employer (if student or self-employed, please indicate): <code>________________________________</code></p> | ||
|  | <p>I affirm the following:</p> | ||
|  | <ul> | ||
|  | <li> | ||
|  | <p>I have received a copy of the Software Freedom Conservancy Conflict | ||
|  | of Interest Policy. <code>_________</code> (initial)</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>I have read and understand the policy, in particular, Section 3 (relating | ||
|  | to PLCs). <code>_________</code> (initial)</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>I agree to comply with the policy. <code>_________</code> (initial)</p> | ||
|  | </li> | ||
|  | <li> | ||
|  | <p>I understand that Conservancy is a public charity and in order to | ||
|  | maintain its federal tax exemption it must engage primarily in activities | ||
|  | which accomplish one or more of tax-exempt purposes. <code>_________</code> (initial)</p> | ||
|  | </li> | ||
|  | </ul> | ||
|  | <p>Disclosures:</p> | ||
|  | <p>Please describe below any relationships, transactions, positions you | ||
|  | (or your family member) hold, or any other circumstances that you | ||
|  | believe could cause a conflict of interest as defined by the Policy | ||
|  | between your duty to your Project and your personal interests, financial | ||
|  | or otherwise:</p> | ||
|  | <p><code>________</code> I have no conflicts to report</p> | ||
|  | <p><code>________</code> I have the following conflicts and/or potential conflicts | ||
|  | to report:</p> | ||
|  | <pre><code>__________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | 
 | ||
|  | __________________________________________________________________________ | ||
|  | </code></pre> | ||
|  | <p>I hereby certify that the information set forth is true and complete | ||
|  | to the best of my knowledge.</p> | ||
|  | <p>Signature: <code>________________________________________</code></p> | ||
|  | <p>Date: <code>____________________________________</code></p> | ||
|  | 
 | ||
|  | {% endblock %} |