Initial update of policy file.
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kououken
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161555b20f
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1 changed files with 133 additions and 59 deletions
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@ -68,107 +68,181 @@ pol = Policy()
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#### Section 0
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general_section = Section(
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title="General Info",
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html_description="",
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html_description="<p>Each section of this report is designed to guide you through the reimbursement process. Please read through each and answer as many questions as you can that apply to you.</p><p>Be sure to click 'Save' after completing each section. Your entered data will be saved as you progress. You may also receive feedback from sections regarding policy restrictions and special requirements.</p>",
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fields={
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"destination": {"number": 0, "label": "Destination City", "field_type": "string"},
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"before_trip": {"number": 0, "label": "Have you taken this trip already?", "field_type": "boolean"},
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}
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)
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general_section.add_rule(
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title="Destination city check",
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rule=lambda report, fields: fields['destination'] == "Timbuktu",
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rule_break_text="What did the cowboy say about Tim, his wild horse?"
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title="Pre-trip / post-trip check",
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rule=lambda report, fields: None if fields['before_trip'] else "If you have already take the trip your request will require special approval by the administrator. You may skip the following 'Pre-trip Planning' section."
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)
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pol.add_section(general_section)
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#### Flight
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#### Pre-trip Planning
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#### Section 1
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flight_section = Section(
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title="Flight Info",
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html_description="<p>Enter flight details here.</p>",
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planning_section = Section(
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title="Pre-trip Planning",
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html_description="<p>At least 14 days before buying tickets for your trip, take a screenshot of a flight search showing the least expensive fare available for the dates you need to travel. Include fares from multiple airlines if possible. This information will be used to calculate reimbursable fare amounts.</p>",
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fields={
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"international": {"number": 0, "label": "Is this an international flight?", "field_type": "boolean"},
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"departure_date": {"number": 1, "label": "Departure date", "field_type": "date"},
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"return_date": {"number": 2, "label": "Return date", "field_type": "date"},
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"fare": {"number": 3, "label": "Fare", "field_type": "decimal"},
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"layovers": {"number": 4, "label": "Transit wait", "field_type": "integer"},
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"fare_search_screenshot": {"number": 5, "label": "Screenshot of fare search", "field_type": "file"},
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"departure_date": {"number": 0, "label": "Departure date", "field_type": "date"},
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"return_date": {"number": 1, "label": "Return date", "field_type": "date"},
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"screenshot": {"number": 2, "label": "Screenshot of least expensive ticket fare", "field_type": "file"},
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"screenshot_date": {"number": 3, "label": "Date of screenshot", "field_type": "date"},
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"lowest_fare": {"number": 4, "label": "Lowest fare", "field_type": "decimal"},
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"lowest_fare_duration": {"number": 5, "label": "Flight duration of lowest fare (hours)", "field_type": "decimal"},
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"preferred_flight_fare": {"number": 6, "label": "Fare of your preferred flight", "field_type": "decimal"},
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"preferred_flight_duration": {"number": 7, "label": "Flight duration of your preferred flight (hours)", "field_type": "decimal"},
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"international_flight": {"number": 8, "label": "Is this an international flight?", "field_type": "boolean"},
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}
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)
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flight_section.add_rule(
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title="Airline fare pre-approval check",
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rule=lambda report, fields: fields['fare'] < 500,
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rule_break_text="Fares cannot be more than $500"
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def fare_limit_rule(report, fields):
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intl_flight = fields['international_flight']
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fare = fields['preferred_flight_fare']
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if intl_flight:
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if fare > 1650:
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return "Fares for international flights over 1,650 USD require Conservancy pre-approval, even if other policy conditions have been met."
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else:
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if fare > 750:
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return "Fares for domestic flights over 750 USD require Conservancy pre-approval, even if other policy conditions have been met."
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return None
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planning_section.add_rule(title="Fare limits", rule=fare_limit_rule)
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def lowest_fare_rule(report, fields):
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diff = field['lowest_fare_duration'] - field['preferred_flight_duration']
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lowest_Fare = field['lowest_fare']
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maximum = 0
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if diff <= 0:
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maximum = lowest_fare + 100
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elif diff <= 3:
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maximum = lowest_fare + 100
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elif diff <= 6:
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maximum = lowest_fare + 200
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elif diff <= 10:
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maximum = lowest_fare + 350
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else:
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maximum = lowest_fare + 600
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if field['preferred_fare'] > maximum:
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return "For the lowest fare you have provided, your maximum in-policy fare amount is {} USD.".format(maximum)
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return None
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planning_section.add_rule(title="Lowest fare check", rule=lowest_fare_rule)
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def departure_date_limit_rule(report, fields):
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days_to_departure = date(field['departure_date']) - date(field['screenshot_date'])
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if days_to_departure < 14:
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return "Flights must be booked at least 14 days in advance."
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if days_to_departure > 365:
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return "Flights must be booked no more than 365 days in advance."
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return None
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planning_section.add_rule(title="Departure date limit", rule=departure_date_limit_rule)
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pol.add_section(planning_section)
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#### Flight Info
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#### Section 2
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flight_section = Section(
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title="Flight Info",
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html_description="<p>Enter the details of your flight once you have made your purchase.</p>",
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fields={
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"departure_date": {"number": 0, "label": "Actual departure date", "field_type": "date"},
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"return_date": {"number": 1, "label": "Actual return date", "field_type": "date"},
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"fare": {"number": 2, "label": "Ticket fare", "field_type": "decimal"},
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"confirmation_screenshot": {"number": 3, "label": "Screenshot of confirmation of purchase", "field_type": "file"},
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"international_flight": {"number": 4, "label": "Was this an international flight?", "field_type": "boolean"},
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}
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)
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def actual_fare_limit_rule(report, fields):
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intl_flight = fields['international_flight']
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fare = fields['fare']
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if intl_flight:
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if fare > 1650:
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return "Fares for international flights over 1,650 USD require Conservancy pre-approval, even if other policy conditions have been met."
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else:
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if fare > 750:
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return "Fares for domestic flights over 750 USD require Conservancy pre-approval, even if other policy conditions have been met."
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return None
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flight_section.add_rule(title="Fare limits", rule=actual_fare_limit_rule)
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def request_date_rule(report, fields):
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now = date.today()
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last_travel = date(field['return_date'])
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if now - last_travel > 90:
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return "Reimbursement requests must be made within 90 days of the last day of travel."
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return None
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flight_section.add_rule(title="Request date", rule=request_date_rule)
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pol.add_section(flight_section)
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#### Lodging
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#### Section 2
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#### Hotels / Lodging
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#### Section 3
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lodging_section = Section(
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title="Hotel Info",
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html_description="<p>Enter hotel info here.\nPer diem rates can be found at "
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"<a href='https://www.gsa.gov/travel/plan-book/per-diem-rates' target='_blank'>this link</a></p>",
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title="Hotel / Lodging",
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html_description="<p>Please submit a receipt from your hotel including both the total amount and the dates of your stay. Per diem rates can be found on <a href='https://www.gsa.gov/travel/plan-book/per-diem-rates' target='_blank'>the U.S. GSA website</a>.</p>",
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fields={
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"check-in_date": {"number": 0, "label": "Check-in date", "field_type": "date"},
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"check-out_date": {"number": 1, "label": "Check-out date", "field_type": "date"},
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"rate": {"number": 2, "label": "Per diem nightly rate", "field_type": "decimal"},
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"cost": {"number": 3, "label": "Total Cost", "field_type": "decimal"}
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"per_diem_rate": {"number": 0, "label": "USGSA Per diem rate", "field_type": "decimal"},
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"cost": {"number": 1, "label": "Total cost for lodging", "field_type": "decimal"},
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"check_in_date": {"number": 2, "label": "Check-in date", "field_type": "date"},
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"check_out_date": {"number": 3, "label": "Check-out date", "field_type": "date"},
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"invoice_screenshot": {"number": 4, "label": "Screenshot of invoice", "field_type": "screenshot"},
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}
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)
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def nightly_rate_check(report, fields):
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checkin_date = date(fields['checkin_date'])
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checkout_date = date(fields['checkout_date'])
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checkin_date = date(fields['check_in_date'])
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checkout_date = date(fields['check_out_date'])
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duration = checkout_date - checkin_date
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return fields['cost'] <= duration * fields['rate']
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if fields['cost'] > duration * fields['per_diem_rate']:
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return "The average nightly rate cannot exceed the U.S. GSA rate."
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return None
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lodging_section.add_rule(
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title="Average nightly rate",
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rule=nightly_rate_check,
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rule_break_text="The average nightly rate cannot be more than the USGSA rate."
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)
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lodging_section.add_rule(title="Average nightly rate", rule=nightly_rate_check)
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pol.add_section(lodging_section)
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#### Local Transportation
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#### Section 3
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#### Section 4
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transport_section = Section(
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title="Local Transportation",
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html_description="<p>How much did you spend on local transportation, in total?</p>",
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html_description="<p>This amount includes taxis, uber, and public transportation.</p>",
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fields={
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"duration": {"number":0, "label": "How many days was your trip?", "field_type": "integer"},
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"cost": {"number":1, "label": "Total cost", "field_type": "decimal"}
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"cost": {"number":0, "label": "Total cost of local transportation", "field_type": "decimal"}
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}
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)
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transport_section.add_rule(
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title="Total cost check",
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rule=lambda report, fields: fields['cost'] <= fields['duration'] * 10,
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rule_break_text="Local transportation costs must be less than $10 per day, on average."
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)
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pol.add_section(transport_section)
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#### Per Diem
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#### Section 4
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#### Per Diem and Other Expenses
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#### Section 5
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per_diem_section = Section(
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title="Per Diem",
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html_description="<p>Enter info about meals and incidentals here.\nPer diem rates can be found at "
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"<a href='https://www.gsa.gov/travel/plan-book/per-diem-rates' target='_blank'>this link</a></p>",
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title="Per Diem and Other Expenses",
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html_description="<p>Your per diem allowance is used to cover meals and incidental expenses. The rate for your travel destination can be found on the following websites:</p><ul><li><a href='https://www.gsa.gov/perdiem' target='_blank'>US General Serices Administration</a> for travel in the United States</li><li><a href='https://aoprals.state.gov/web920/per_diem.asp' target='_blank'>US Department of State</a> for travel outside the United States</li></ul><p>You may request up to 100% of the listed rate for a full day of travel, or 75% for a partial day of travel.",
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fields={
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"duration": {"number":0, "label": "How many days was your trip?", "field_type": "integer"},
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"rate": {"number":1, "label": "What is the per diem rate for your destination?", "field_type": "decimal"},
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"cost": {"number":2,"label": "Total Cost for meals and incidentals", "field_type": "decimal"}
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"rate": {"number":0, "label": "Per diem rate", "field_type": "decimal"},
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"full_days": {"number":1, "label": "Number of full days of travel", "field_type": "integer"},
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"partial_days": {"number":2, "label": "Number of partial days of travel", "field_type": "integer"},
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"cost": {"number":3, "label": "Total Cost for meals and incidentals", "field_type": "decimal"}
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}
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)
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per_diem_section.add_rule(
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title="Per Diem Cost Check",
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rule=lambda report, fields: fields['cost'] <= fields['duration'] * fields['rate'],
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rule_break_text="The average cost per day for per diem expenses cannot be more than the rate specified by the USGSA."
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)
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def incidentals_rule(report, fields):
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rate = fields['rate']
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maximum = fields['full_days'] * rate + fields['partial_days'] * .75 * rate
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if fields['cost'] > maximum:
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return "You may only request a maximum of {} USD for the rate and trip duration provided.".format(maximum)
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return None
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per_diem_section.add_rule(title="Per diem check", rule=incidentals_rule)
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pol.add_section(per_diem_section)
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