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Travel: More expensive flights that provide comparable time savings are in-Policy.

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The current "lowest fare + $100" rule is simple, but provides less and less
choice as distances get longer.  The most common feedback we hear about the
travel policy is a wish to have more flexibility to choose shorter flights.
This provides that flexibility by allowing more expensive flights that
provide time savings, while keeping the rules relatively simple.
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Brett Smith 2017-08-28 17:15:48 -04:00
parent dfb0b65537
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54
Travel/conservancy-travel-policy.md
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@ -320,12 +320,19 @@ pre-authorization by Conservancy.
#### Low Fare #### Low Fare
Conservancy aims to balance cost savings with convenience and considers Conservancy aims to balance cost savings with time savings and convenience.
flights that are within US$100 of the lowest logical fare to be within Budgets for flights are set based on their travel time compared to the
Policy. The lowest logical fare is the least expensive fare available from a flight with the lowest available fare. Flights with fares that are within
fare search that meets all of these criteria: budget are in-Policy.
* The search must include fares from multiple airlines. To find the lowest available fare, run a flight search that meets these
criteria, and save the results:
* The search must include fares from multiple airlines. Any
widely-recognized airfare search site that lists results from multiple
airlines is acceptable, including sites such as
[Orbitz](http://orbitz.com), [Kayak](http://kayak.com) or
[Hipmunk](http://hipmunk.com/).
* The search must cover only the dates of relevant travel. For example, if * The search must cover only the dates of relevant travel. For example, if
you're attending a conference that runs Monday through Friday, the search you're attending a conference that runs Monday through Friday, the search
@ -338,19 +345,38 @@ fare search that meets all of these criteria:
consider those reasonable. However, you may not filter out specific consider those reasonable. However, you may not filter out specific
airlines, or flights without WiFi. airlines, or flights without WiFi.
Any widely-recognized airfare search site that lists results from multiple Save the results of this search. A PDF printout of the first page of
airlines is acceptable, including sites such as [Orbitz](http://orbitz.com), results from your browser is ideal. A screenshot can work too. Just make
[Kayak](http://kayak.com) or [Hipmunk](http://hipmunk.com/). The PLCs and/or sure the output shows the search criteria and the lowest available fare.
the traveler must submit the output (such as a screenshot or printout from When you send your reimbursement request, attach these results.
the browser) of a online fare search as part of documentation in airfare
pricing. Make sure the output shows the least expensive fare available. The budget for a flight is set depending on how its cost and travel time
compares to the flight with the lowest available fare. Travel time is
measured from the scheduled departure time of the first flight in the
itinerary to the scheduled landing time of the final flight. We use the
following table to determine the budget:
+--------------------------------------+------------------------------------+
| If the travel time for a flight is… | the budget for that flight is… |
+--------------------------------------+------------------------------------+
| less than three hours shorter than | the lowest available fare + US$100 |
| the flight with the lowest fare | |
+--------------------------------------+------------------------------------+
| between three and six hours shorter | the lowest available fare + US$200 |
+--------------------------------------+------------------------------------+
| between six and ten hours shorter | the lowest available fare + US$350 |
+--------------------------------------+------------------------------------+
| at least ten hours shorter | the lowest available fare + US$600 |
+--------------------------------------+------------------------------------+
Any flight with a total cost that is within its corresponding budget is
within Policy. Any flight with a cost over its budget requires written
pre-authorization by Conservancy.
Travelers may book their tickets on different dates or a different site as Travelers may book their tickets on different dates or a different site as
long as they used a qualifying fare search site to determine that the long as they used a qualifying fare search site to determine that the
booked flights are within Policy. booked flights are within Policy.
Any flights greater than US$100 over the lowest logical fare require
written pre-authorization by Conservancy.
#### Reasonable Flights #### Reasonable Flights
Conservancy asks that Travelers allow for flexibility with respect Conservancy asks that Travelers allow for flexibility with respect