Conservancy/policies
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Clarify that Conservancy only reimburses room charges & that receipt must be clear.

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The receipt for hotel rooms must clearly show the dates of travel, so
Conservancy can verify that the dates of the stay matches the dates of the
event attended, and also to verify that no food or service charges were
included, since food and service charges go against the ME&I per diem charges
rather than the hotel room charges.
This commit is contained in:
Bradley M. Kuhn 2014-06-12 08:16:30 -04:00
parent 6a6f6503e6
commit ebb809d9ba
1 changed files with 8 additions and 2 deletions
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10
Travel/conservancy-travel-policy.txt
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@ -56,6 +56,8 @@ Travelers should adhere to the following guidelines to stay In-Policy.
* Hotel fares < GSA rates are In-Policy. Visit
http://www.gsa.gov/perdiem to determine the rate for your
destination.
* Be sure the receipt from your hotel includes the dates of your
stay, not just a total.
* Receipts. Keep and submit PDFs of the following, as applicable:
* Your fare search (i.e., a screen shot)
@ -316,8 +318,12 @@ reimburse up to the amount in the rate table above.
Lodging documentation submitted as part of a reimbursement request must
include a copy of the hotel invoice detailing all charges (credit card
receipts *alone* are unacceptable). Conservancy will not reimburse
Travelers for any costs associated with an upgrade of room accommodations.
receipts *alone* are unacceptable). In particular, since Conservancy only
reimburses for room charges (plus relevant taxes and fees) for the necessary
travel dates, the receipt from the hotel must clearly show the dates of stay,
and separately list room charges and any food or service charges.
Conservancy will not reimburse Travelers for any costs associated with an
upgrade of room accommodations.
In some cases, Conservancy, upon consultation with the PLC, may decide to
book lodging on behalf of Travelers. In this case, Conservancy-booked