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- edited "competitive bids" language to broaden scope from software developers to all "technical service contractors."

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- made a few grammatical and wording changes to the section re: Community Members' (lack of) influence over a Project's technical direction
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Tony Sebro 2012-03-05 17:52:40 +00:00
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Conflicts/conflict-of-interest-policy.txt
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@ -290,19 +290,18 @@ of a vote on the matter where he or she has a conflict of interest.
=== Procedures for Conservancy Retaining PLC Person's Services === Procedures for Conservancy Retaining PLC Person's Services
Notwithstanding the above, Conservancy acknowledges that many PLC Notwithstanding the above, Conservancy acknowledges that many PLC
Persons are software developers who can provide professional services Persons are technical service contractors (e.g., software developers, documentation writers, website developers, etc.) who can provide professional services useful to advance computing and contribute to Conservancy's mission.
useful to advance computing and contribute to Conservancy's mission.
In many instances, a PLC Person will have the strongest mix of credentials, In many instances, a PLC Person will have the strongest mix of credentials,
experience, and interest and availability to fulfill a software development experience, and interest and availability to fulfill a technical service
contract desired by Conservancy and/or a Project. To address those contract desired by Conservancy and/or a Project. To address those
instances, Conservancy requests Projects to follow the following procedures. instances, Conservancy requests Projects to follow the following procedures.
* *Drafting the Software Development Proposal.* PLCs must draft * *Drafting the Technical Service Proposal.* PLCs must draft
a written proposal for every software development project their Project a written proposal for every technical service project their Project
wishes to fund. During the drafting process, if a PLC Person (or his wishes to fund. During the drafting process, if a PLC Person (or his
or her family member), a PLC Person's employer and/or a fellow employee or her family member), a PLC Person's employer and/or a fellow employee
of PLC Person's employer wish to be considered a candidate to fulfill of PLC Person's employer wish to be considered a candidate to fulfill
the funded software development contract, that PLC Person has a conflict the funded technical service contract, that PLC Person has a conflict
of interest and must recuse herself or himself from the proposal drafting of interest and must recuse herself or himself from the proposal drafting
process, except to disclose material facts and to respond to questions, process, except to disclose material facts and to respond to questions,
and must abstain from any vote to approve that proposal. All other and must abstain from any vote to approve that proposal. All other
@ -311,14 +310,14 @@ document the PLC Person's abstention from the proposal drafting process
in the minutes of the next PLC meeting. in the minutes of the next PLC meeting.
* *Selecting a PLC Person to Fulfill a Contract.* Once a PLC * *Selecting a PLC Person to Fulfill a Contract.* Once a PLC
has drafted and approved a development proposal, the PLC is free to has drafted and approved a technical service proposal, the PLC is free to
consider qualified candidates to fulfill the funded contract. If the consider qualified candidates to fulfill the funded contract. If the
PLC wishes to recommend that Conservancy contract with a PLC Person PLC wishes to recommend that Conservancy contract with a PLC Person
to carry out the work, the following criteria must be met: to carry out the work, the following criteria must be met:
** *Suggested Compensation.* The PLC must provide Conservancy's ** *Suggested Compensation.* The PLC must provide Conservancy's
Executive Director (or designee) with a suggested compensation (converted Executive Director (or designee) with a suggested compensation (converted
into an hourly wage) for the software developer to be retained to into an hourly wage) for the technical service contractor to be retained to
fulfill the funded contract. fulfill the funded contract.
** *Independent Assessment of Credentials.* The PLC (or an unaffiliated ** *Independent Assessment of Credentials.* The PLC (or an unaffiliated
@ -328,7 +327,7 @@ to fulfill the funded contract.
** *Conservancy Retains Right to Request Competitive Bids.* PLCs ** *Conservancy Retains Right to Request Competitive Bids.* PLCs
acknowledge that Conservancy retains the right to ask for bids from acknowledge that Conservancy retains the right to ask for bids from
software developers in addition to PLC Person to fulfill a given contract. technical service contractors in addition to PLC Person to fulfill a given contract.
Should that instance arise, Conservancy's Executive Director (or designee) Should that instance arise, Conservancy's Executive Director (or designee)
will consult with the PLC to select the candidate best suited to fulfill will consult with the PLC to select the candidate best suited to fulfill
the contract within the budget allotted. the contract within the budget allotted.
@ -339,8 +338,8 @@ to negotiate and execute contracts on behalf of Member Projects. In
turn, Conservancy pledges to negotiate all contracts zealously, putting turn, Conservancy pledges to negotiate all contracts zealously, putting
the best interests of the affected Member Project first. To avoid the best interests of the affected Member Project first. To avoid
any conflicts, PLCs must not engage in any pre-negotiation with prospective any conflicts, PLCs must not engage in any pre-negotiation with prospective
contractors -- including PLC Persons -- beyond collecting the terms technical service contractors -- including PLC Persons -- beyond collecting the terms
of the developer(s)' bid. of the technical service contractor(s)' bid.
== Project Community Members: Participating Corporations and Volunteers == Project Community Members: Participating Corporations and Volunteers
@ -353,8 +352,8 @@ considered to be ``interested persons,'' and all decision-making
authority rests with the PLCs and/or Conservancy. authority rests with the PLCs and/or Conservancy.
* *Community Members Cannot Direct Funds.* Community Members * *Community Members Cannot Direct Funds.* Community Members
are free to offer suggestions and engage in open dialogue with PLC, are free to offer suggestions and engage in open dialogue with PLCs and/or
key developers regarding a Project's technical direction. However, key developers and architects regarding a Project's technical direction. However,
each PLC and Conservancy must together maintain sole and final control each PLC and Conservancy must together maintain sole and final control
over that Project's technical direction and charitable mission. Community over that Project's technical direction and charitable mission. Community
Members who make financial donations do not receive any additional Members who make financial donations do not receive any additional