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Travel: Clarify what's an acceptable airfare search.

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Brett Smith 2017-05-22 12:59:28 -04:00
parent 38d0057923
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46
Travel/conservancy-travel-policy.txt
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@ -47,10 +47,13 @@ reimbursed.
Travelers should adhere to the following guidelines to stay In-Policy. Travelers should adhere to the following guidelines to stay In-Policy.
* Flights. * Flights.
* Book 14 days in advance. * Book at least 14 days in advance.
* Air fares within $100 of the lowest fare (using standard * Save a screenshot of a flight search that shows the least expensive fare
airfare search tools) are In-Policy. Fares > $750 domestically available from multiple airlines for the dates you need to travel.
and > $1,500 internationally require Conservancy's pre-approval. * Fares within $100 of that lowest fare you found are In-Policy, even if
you book on a different site or for different dates.
* Fares over $750 domestically or $1,500 internationally require
Conservancy's pre-approval.
* Hotels. * Hotels.
* Hotel fares < GSA rates are In-Policy. Visit * Hotel fares < GSA rates are In-Policy. Visit
@ -270,14 +273,33 @@ pre-authorization by Conservancy.
Conservancy aims to balance cost savings with convenience and considers Conservancy aims to balance cost savings with convenience and considers
flights that are within US$100 of the lowest logical fare to be within flights that are within US$100 of the lowest logical fare to be within
Policy. Any flights greater than US$100 over the lowest logical fare require Policy. The lowest logical fare is the least expensive fare available from a
written pre-authorization by Conservancy. PLCs shall use standard air fare fare search that meets all of these criteria:
search sites for determining the baseline lowest fare. The PLCs and/or the
traveler must submit the output (such as a screenshot or printout from the * The search must include fares from multiple airlines.
browser) of a online fare search as part of documentation in airfare pricing. * The search must cover only the dates of relevant travel. For example, if
Any widely-recognized airfare search site is acceptable, including sites such you're attending a conference that runs Monday through Friday, the search
as http://orbitz.com[Orbitz], http://kayak.com[Kayak] or must have you arriving no earlier than Sunday, and leaving no later than
http://hipmunk.com/[Hipmunk]. Saturday.
* Except as allowed by Policy, the search must not include filters that
might exclude the least expensive fare. For example, you may filter out
flights with two or more connections, since Conservancy does not consider
those reasonable. However, you may not filter out specific airlines, or
flights without WiFi.
PLCs shall use standard airfare search sites to determine the lowest logical
fare. Any widely-recognized airfare search site that lists results from
multiple airlines is acceptable, including sites such as
http://orbitz.com[Orbitz], http://kayak.com[Kayak] or
http://hipmunk.com/[Hipmunk]. The PLCs and/or the traveler must submit the
output (such as a screenshot or printout from the browser) of a online fare
search as part of documentation in airfare pricing. Make sure the output
shows the least expensive fare available. Travelers may book their tickets
on a different site as long as they used a qualifying fare search site to
determine that the booked flights are within Policy.
Any flights greater than US$100 over the lowest logical fare require
written pre-authorization by Conservancy.
==== Reasonable Flights ==== Reasonable Flights