Conservancy/policies
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Travel: Untabify Easy Reference Guide.

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Brett Smith 2017-05-30 11:33:51 -04:00
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Travel/conservancy-travel-policy.txt
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@ -57,34 +57,34 @@ Travelers should adhere to the following guidelines to stay In-Policy.
Conservancy's pre-approval. Conservancy's pre-approval.
* Hotels. * Hotels.
* Hotel fares < GSA rates are In-Policy. Visit * Hotel fares < GSA rates are In-Policy. Visit
http://www.gsa.gov/perdiem to determine the rate for your http://www.gsa.gov/perdiem to determine the rate for your
destination. destination.
* Be sure the receipt from your hotel includes the dates of your * Be sure the receipt from your hotel includes the dates of your
stay, not just a total. stay, not just a total.
* Receipts. Keep and submit PDFs of the following, as applicable: * Receipts. Keep and submit PDFs of the following, as applicable:
* Your fare search (i.e., a screen shot) * Your fare search (i.e., a screen shot)
* Your plane/rail ticket (e-confirmation of purchase is sufficient) * Your plane/rail ticket (e-confirmation of purchase is sufficient)
* Your hotel/lodging invoice * Your hotel/lodging invoice
* Per Diem. * Per Diem.
* Use your per-diem to cover meals and incidental expenses. * Use your per-diem to cover meals and incidental expenses.
* Your per-diem is based on GSA guidelines. Visit * Your per-diem is based on GSA guidelines. Visit
http://www.gsa.gov/perdiem to the determine the per-diem for your http://www.gsa.gov/perdiem to the determine the per-diem for your
destination. destination.
* Try to be frugal - GSM per-diem rates are rather generous. * Try to be frugal - GSM per-diem rates are rather generous.
* When attending a conference where food is included, Do The Right * When attending a conference where food is included, Do The Right
Thing and claim a lower per-diem. Thing and claim a lower per-diem.
* Reimbursement. * Reimbursement.
* To receive reimbursement, send hotel and flight/rail receipt, * To receive reimbursement, send hotel and flight/rail receipt,
along with a list of Per Diem days and totals to along with a list of Per Diem days and totals to
accounting@sfconservancy.org. Refer to the Expense Report accounting@sfconservancy.org. Refer to the Expense Report
section below for details. section below for details.
* Your complete reimbursement request must be submitted to * Your complete reimbursement request must be submitted to
accounting@sfconservancy.org within 90 days of the last date of accounting@sfconservancy.org within 90 days of the last date of
travel. Untimely requests *will not be reimbursed*. travel. Untimely requests *will not be reimbursed*.
== Reimbursement Procedure == Reimbursement Procedure