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Whistle-Blower/Conservancy-whistle-blower-policy.tex Normal file
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%% LyX 2.0.1 created this file. For more info, see http://www.lyx.org/.
%% Do not edit unless you really know what you are doing.
\documentclass[english]{article}
\usepackage[T1]{fontenc}
\usepackage[latin9]{inputenc}
\usepackage{babel}
\begin{document}
\title{Software Freedom Conservancy Whistleblower Policy}
\maketitle
\section{Purpose}
Software Freedom Conservancy (``Conservancy'') intends to adhere
to all laws and regulations that apply to the organization, and the
underlying purpose of this Policy is to support Conservancy's goal
of legal compliance. The support of all directors, officers, and staff
members is necessary to achieving compliance with various laws and
regulations. An employee is protected from retaliation only if the
employee brings the alleged unlawful activity, policy, or practice
to the attention of a Compliance Contact (currently {[}FIXME: insert
name of Director{]} and provides the Compliance Contact with a reasonable
opportunity to investigate and correct the alleged unlawful activity.
The protection described below is only available to employees that
comply with this requirement.
\section{No Retaliation}
Conservancy will not retaliate against an employee who, in good faith,
has made a protest or raised a complaint against some practice of
a Conservancy supervisor, director, officer, or of another individual
or entity with whom Conservancy had a business relationship, on the
basis of a reasonable belief that the practice is in violation of
law or a clear mandate of public policy.
Conservancy will not retaliate against an employee who discloses or
threatens to disclose to a supervisor or a public body any activity,
policy, or practice of Conservancy that the employee reasonably believes
is in violation of a law, or a rule, or regulation mandated pursuant
to law or is in violation of a clear mandate or public policy concerning
health, safety, welfare, or protection of the environment.
\section{Acting In Good Faith}
Anyone filing a complaint concerning a violation or suspected violation
of the ethical and legal standards noted above must act in good faith
and have reasonable grounds for believing the information disclosed
may indicate a violation of such standards. Any allegations that prove
not to be substantiated and which prove to have been made maliciously
or knowingly to be false will be viewed as a serious disciplinary
offense.
\section{Confidentiality}
Violations or suspected violations may be submitted on a confidential
basis by the complainant. Reports of violations or suspected violations
will be kept confidential to the extent possible, consistent with
the need to conduct an adequate investigation.
\section{Reporting Procedure}
Complaints may be filed by e-mail or in hard copy and may be submitted
to either the Executive Director or to whistlereport@sfconservancy.org,
which will be delivered to the Compliance Contact. Complaints relating
to financial impropriety should be sent only to the Compliance Contact.
The recipient of the complaint will notify the sender and acknowledge
receipt of the reported violation or suspected violation within five
business days. All reports will be promptly investigated and appropriate
corrective action will be taken if warranted by the investigation.
\section{Notification}
Conservancy shall distribute this Policy to all employees and officers
for their review. Every Conservancy employee and officer shall review
the policy, and sign an Acknowledgment Form, attached hereto as Exhibit
A.
\pagebreak{}
\section*{Exhibit A: Conservancy Whistleblower Policy Acknowledgment Form}
My signature below indicates my receipt and understanding of the Software
Freedom Conservancy Whistleblower Policy, incorporated herein by reference.
I also verify that I have been provided with an opportunity to ask
questions about the Policy.
\medskip{}
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\hspace{2.5em} Employee Signature and date
\end{document}

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Software Freedom Conservancy Whistleblower Policy
1 Purpose
Software Freedom Conservancy (“Conservancy”) intends to adhere to
all laws and regulations that apply to the organization, and the
underlying purpose of this Policy is to support Conservancy's
goal of legal compliance. The support of all directors, officers,
and staff members is necessary to achieving compliance with
various laws and regulations. An employee is protected from
retaliation only if the employee brings the alleged unlawful
activity, policy, or practice to the attention of a Compliance
Contact (currently [FIXME: insert name of Director] and provides
the Compliance Contact with a reasonable opportunity to
investigate and correct the alleged unlawful activity. The
protection described below is only available to employees that
comply with this requirement.
2 No Retaliation
Conservancy will not retaliate against an employee who, in good
faith, has made a protest or raised a complaint against some
practice of a Conservancy supervisor, director, officer, or of
another individual or entity with whom Conservancy had a business
relationship, on the basis of a reasonable belief that the
practice is in violation of law or a clear mandate of public
policy.
Conservancy will not retaliate against an employee who discloses
or threatens to disclose to a supervisor or a public body any
activity, policy, or practice of Conservancy that the employee
reasonably believes is in violation of a law, or a rule, or
regulation mandated pursuant to law or is in violation of a clear
mandate or public policy concerning health, safety, welfare, or
protection of the environment.
3 Acting In Good Faith
Anyone filing a complaint concerning a violation or suspected
violation of the ethical and legal standards noted above must act
in good faith and have reasonable grounds for believing the
information disclosed may indicate a violation of such standards.
Any allegations that prove not to be substantiated and which
prove to have been made maliciously or knowingly to be false will
be viewed as a serious disciplinary offense.
4 Confidentiality
Violations or suspected violations may be submitted on a
confidential basis by the complainant. Reports of violations or
suspected violations will be kept confidential to the extent
possible, consistent with the need to conduct an adequate
investigation.
5 Reporting Procedure
Complaints may be filed by e-mail or in hard copy and may be
submitted to either the Executive Director or to
whistlereport@sfconservancy.org, which will be delivered to the
Compliance Contact. Complaints relating to financial impropriety
should be sent only to the Compliance Contact. The recipient of
the complaint will notify the sender and acknowledge receipt of
the reported violation or suspected violation within five
business days. All reports will be promptly investigated and
appropriate corrective action will be taken if warranted by the
investigation.
6 Notification
Conservancy shall distribute this Policy to all employees and
officers for their review. Every Conservancy employee and officer
shall review the policy, and sign an Acknowledgment Form,
attached hereto as Exhibit A.
Exhibit A: Conservancy Whistleblower Policy Acknowledgment Form
My signature below indicates my receipt and understanding of the
Software Freedom Conservancy Whistleblower Policy, incorporated
herein by reference.
I also verify that I have been provided with an opportunity to
ask questions about the Policy.
_____________________________
Employee Signature and date