Whistle-Blower/Conservancy-whistle-blower-policy.tex

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+%% LyX 2.0.1 created this file.  For more info, see http://www.lyx.org/.
+%% Do not edit unless you really know what you are doing.
+\documentclass[english]{article}
+\usepackage[T1]{fontenc}
+\usepackage[latin9]{inputenc}
+\usepackage{babel}
+\begin{document}
+
+\title{Software Freedom Conservancy Whistleblower Policy}
+
+\maketitle
+
+\section{Purpose}
+
+Software Freedom Conservancy (``Conservancy'') intends to adhere
+to all laws and regulations that apply to the organization, and the
+underlying purpose of this Policy is to support Conservancy's goal
+of legal compliance. The support of all directors, officers, and staff
+members is necessary to achieving compliance with various laws and
+regulations. An employee is protected from retaliation only if the
+employee brings the alleged unlawful activity, policy, or practice
+to the attention of a Compliance Contact (currently {[}FIXME: insert
+name of Director{]} and provides the Compliance Contact with a reasonable
+opportunity to investigate and correct the alleged unlawful activity.
+The protection described below is only available to employees that
+comply with this requirement.
+
+
+\section{No Retaliation}
+
+Conservancy will not retaliate against an employee who, in good faith,
+has made a protest or raised a complaint against some practice of
+a Conservancy supervisor, director, officer, or of another individual
+or entity with whom Conservancy had a business relationship, on the
+basis of a reasonable belief that the practice is in violation of
+law or a clear mandate of public policy.
+
+Conservancy will not retaliate against an employee who discloses or
+threatens to disclose to a supervisor or a public body any activity,
+policy, or practice of Conservancy that the employee reasonably believes
+is in violation of a law, or a rule, or regulation mandated pursuant
+to law or is in violation of a clear mandate or public policy concerning
+health, safety, welfare, or protection of the environment.
+
+
+\section{Acting In Good Faith}
+
+Anyone filing a complaint concerning a violation or suspected violation
+of the ethical and legal standards noted above must act in good faith
+and have reasonable grounds for believing the information disclosed
+may indicate a violation of such standards. Any allegations that prove
+not to be substantiated and which prove to have been made maliciously
+or knowingly to be false will be viewed as a serious disciplinary
+offense.
+
+
+\section{Confidentiality}
+
+Violations or suspected violations may be submitted on a confidential
+basis by the complainant. Reports of violations or suspected violations
+will be kept confidential to the extent possible, consistent with
+the need to conduct an adequate investigation.
+
+
+\section{Reporting Procedure}
+
+Complaints may be filed by e-mail or in hard copy and may be submitted
+to either the Executive Director or to whistlereport@sfconservancy.org,
+which will be delivered to the Compliance Contact. Complaints relating
+to financial impropriety should be sent only to the Compliance Contact.
+The recipient of the complaint will notify the sender and acknowledge
+receipt of the reported violation or suspected violation within five
+business days. All reports will be promptly investigated and appropriate
+corrective action will be taken if warranted by the investigation.
+
+
+\section{Notification}
+
+Conservancy shall distribute this Policy to all employees and officers
+for their review. Every Conservancy employee and officer shall review
+the policy, and sign an Acknowledgment Form, attached hereto as Exhibit
+A. 
+
+\pagebreak{}
+
+
+\section*{Exhibit A: Conservancy Whistleblower Policy Acknowledgment Form}
+
+My signature below indicates my receipt and understanding of the Software
+Freedom Conservancy Whistleblower Policy, incorporated herein by reference. 
+
+I also verify that I have been provided with an opportunity to ask
+questions about the Policy.
+
+\medskip{}
+\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ 
+
+\hspace{2.5em} Employee Signature and date
+\end{document}

Whistle-Blower/Conservancy-whistle-blower-policy.txt

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+Software Freedom Conservancy Whistleblower Policy
+
+1 Purpose
+
+Software Freedom Conservancy (“Conservancy”) intends to adhere to 
+all laws and regulations that apply to the organization, and the 
+underlying purpose of this Policy is to support Conservancy's 
+goal of legal compliance. The support of all directors, officers, 
+and staff members is necessary to achieving compliance with 
+various laws and regulations. An employee is protected from 
+retaliation only if the employee brings the alleged unlawful 
+activity, policy, or practice to the attention of a Compliance 
+Contact (currently [FIXME: insert name of Director] and provides 
+the Compliance Contact with a reasonable opportunity to 
+investigate and correct the alleged unlawful activity. The 
+protection described below is only available to employees that 
+comply with this requirement.
+
+2 No Retaliation
+
+Conservancy will not retaliate against an employee who, in good 
+faith, has made a protest or raised a complaint against some 
+practice of a Conservancy supervisor, director, officer, or of 
+another individual or entity with whom Conservancy had a business 
+relationship, on the basis of a reasonable belief that the 
+practice is in violation of law or a clear mandate of public 
+policy.
+
+Conservancy will not retaliate against an employee who discloses 
+or threatens to disclose to a supervisor or a public body any 
+activity, policy, or practice of Conservancy that the employee 
+reasonably believes is in violation of a law, or a rule, or 
+regulation mandated pursuant to law or is in violation of a clear 
+mandate or public policy concerning health, safety, welfare, or 
+protection of the environment.
+
+3 Acting In Good Faith
+
+Anyone filing a complaint concerning a violation or suspected 
+violation of the ethical and legal standards noted above must act 
+in good faith and have reasonable grounds for believing the 
+information disclosed may indicate a violation of such standards. 
+Any allegations that prove not to be substantiated and which 
+prove to have been made maliciously or knowingly to be false will 
+be viewed as a serious disciplinary offense.
+
+4 Confidentiality
+
+Violations or suspected violations may be submitted on a 
+confidential basis by the complainant. Reports of violations or 
+suspected violations will be kept confidential to the extent 
+possible, consistent with the need to conduct an adequate 
+investigation.
+
+5 Reporting Procedure
+
+Complaints may be filed by e-mail or in hard copy and may be 
+submitted to either the Executive Director or to 
+whistlereport@sfconservancy.org, which will be delivered to the 
+Compliance Contact. Complaints relating to financial impropriety 
+should be sent only to the Compliance Contact. The recipient of 
+the complaint will notify the sender and acknowledge receipt of 
+the reported violation or suspected violation within five 
+business days. All reports will be promptly investigated and 
+appropriate corrective action will be taken if warranted by the 
+investigation.
+
+6 Notification
+
+Conservancy shall distribute this Policy to all employees and 
+officers for their review. Every Conservancy employee and officer 
+shall review the policy, and sign an Acknowledgment Form, 
+attached hereto as Exhibit A. 
+
+
+
+
+  Exhibit A: Conservancy Whistleblower Policy Acknowledgment Form
+
+My signature below indicates my receipt and understanding of the 
+Software Freedom Conservancy Whistleblower Policy, incorporated 
+herein by reference. 
+
+I also verify that I have been provided with an opportunity to 
+ask questions about the Policy.
+
+
+
+_____________________________ 
+
+  Employee Signature and date
+