Conservancy/policies
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Added an Easy Reference section.

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Tony Sebro 2012-10-17 18:45:38 +00:00
parent 7fbcda4379
commit 0723b84574
1 changed files with 33 additions and 3 deletions
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Travel/conservancy-travel-policy.txt
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@ -46,6 +46,36 @@ reimbursed.
== Easy Reference Guide
Travelers should adhere to the following guidelines to stay In-Policy.
* Flights.
* Book 14 days in advance.
* Air fares within $100 of the lowest fare (using standard
airfare search tools) are In-Policy. Fares > $750 domestically
and > $1,500 internationally require pre-approval.
* Hotels.
* Hotel fares > the GSA rates are In-Policy. Visit
http://www.gsa.gov/perdiem to determine the rate for your
destination.
* Receipts. Keep and submit PDFs of the following, as applicable:
* Your fare search (i.e., a screen shot)
* Your plane/rail ticket (e-confirmation of purchase is sufficient)
* Your hotel/lodging receipt
* Per Diem.
* Use your per-diem to cover meals and incidental expenses.
* When attending a conference where food is included, Do The Right
Thing and claim a lower per-diem.
* Your per-diem is based on GSA guidelines. Visit
http://www.gsa.gov/perdiem to the determine the rate for your
destination.
* Reimbursement.
* To receive reimbursement, submit an Expense Report. Refer to
the Expense Report section below for guidelines.
== Project Leadership Committee Review
@ -120,8 +150,8 @@ pre-authorization by Conservancy.
Conservancy aims to balance cost savings with convenience and considers
flights that are within US$100 of the lowest logical fare to be within
Policy. Any flights greater than US$100 over the lowest logical fare
require written pre-authorization by Conservancy. PLCs shall use FIXME
as the comparison shopping site for determining the baseline lowest fare.
require written pre-authorization by Conservancy. PLCs shall use standard
air fare search sites for determining the baseline lowest fare.
==== Reasonable Flights
@ -177,7 +207,7 @@ Rail transportation as a means of travel for an authorized Project
trip is considered to be a reasonable expense. All rail transportation
must be in economy and/or coach class.
==== Use of Personal Vehicles
==== Use of Personal Vehiclesw
When circumstances require Travelers to utilize their personal vehicles
for Project purposes, they can be reimbursed at the current USA IRS