Conservancy/policies
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Added an Easy Reference section.

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Tony Sebro 2012-10-17 18:45:38 +00:00
parent 7fbcda4379
commit 0723b84574
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Travel/conservancy-travel-policy.txt
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@ -46,6 +46,36 @@ reimbursed.
== Easy Reference Guide == Easy Reference Guide
Travelers should adhere to the following guidelines to stay In-Policy.
* Flights.
* Book 14 days in advance.
* Air fares within $100 of the lowest fare (using standard
airfare search tools) are In-Policy. Fares > $750 domestically
and > $1,500 internationally require pre-approval.
* Hotels.
* Hotel fares > the GSA rates are In-Policy. Visit
http://www.gsa.gov/perdiem to determine the rate for your
destination.
* Receipts. Keep and submit PDFs of the following, as applicable:
* Your fare search (i.e., a screen shot)
* Your plane/rail ticket (e-confirmation of purchase is sufficient)
* Your hotel/lodging receipt
* Per Diem.
* Use your per-diem to cover meals and incidental expenses.
* When attending a conference where food is included, Do The Right
Thing and claim a lower per-diem.
* Your per-diem is based on GSA guidelines. Visit
http://www.gsa.gov/perdiem to the determine the rate for your
destination.
* Reimbursement.
* To receive reimbursement, submit an Expense Report. Refer to
the Expense Report section below for guidelines.
== Project Leadership Committee Review == Project Leadership Committee Review
@ -120,8 +150,8 @@ pre-authorization by Conservancy.
Conservancy aims to balance cost savings with convenience and considers Conservancy aims to balance cost savings with convenience and considers
flights that are within US$100 of the lowest logical fare to be within flights that are within US$100 of the lowest logical fare to be within
Policy. Any flights greater than US$100 over the lowest logical fare Policy. Any flights greater than US$100 over the lowest logical fare
require written pre-authorization by Conservancy. PLCs shall use FIXME require written pre-authorization by Conservancy. PLCs shall use standard
as the comparison shopping site for determining the baseline lowest fare. air fare search sites for determining the baseline lowest fare.
==== Reasonable Flights ==== Reasonable Flights
@ -177,7 +207,7 @@ Rail transportation as a means of travel for an authorized Project
trip is considered to be a reasonable expense. All rail transportation trip is considered to be a reasonable expense. All rail transportation
must be in economy and/or coach class. must be in economy and/or coach class.
==== Use of Personal Vehicles ==== Use of Personal Vehiclesw
When circumstances require Travelers to utilize their personal vehicles When circumstances require Travelers to utilize their personal vehicles
for Project purposes, they can be reimbursed at the current USA IRS for Project purposes, they can be reimbursed at the current USA IRS